Executive PA to the CEO

The South African National Aids Council (SANAC) leads South Africa’s response to the national HIV and AIDS, TB & STIs epidemics. SANAC is building a dynamic team that can facilitate its effective leadership of the national response. Position: Executive PA to the CEO Grade: C4 Duration: Permanent Reporting to: CEO Advert Date: 08 April 2025 JOB SUMMARY : SANAC is looking for a self-motivated and passionate individual to join the team as the Executive Personal Assistant (PA) providing high-level administrative and operational support to the CEO of SANAC. This role is vital for ensuring effective and efficient time management, communication, and coordination of activities that enhance the CEO’s ability to achieve organizational objectives and goals. The Executive PA will act as a liaison between the CEO and various internal and external stakeholders, ensuring that the CEO’s time is optimized, and the office operates smoothly. This role offers an opportunity to leverage your expertise in a dynamic environment and contribute to the success of a reputable organization – SANAC Trust. KEY PERFORMANCE AREAS AND RESPONSIBILITIES (Not Limited to): Manage and prioritize the CEO’s calendar, schedule meetings, appointments, and events managing any conflicts by prioritising without neglecting any. Act as the main point of contact for internal and external stakeholders, including senior management, government officials, and partners. Ensure timely responses or delegating as appropriate all correspondence that comes through the CEO’s office, always ensuring clear and effective communication. Organize complex travel itineraries, including flight bookings, accommodation, and transportation. Ensure all logistics are handled efficiently and cost-effectively, optimizing the CEO’s time. Prepare, review, and organize documents, reports, presentations, and other materials for the CEO’s meetings, including board reports and strategic plans. Set up and manage both electronic and paper filing systems, ensuring compliance with all applicable record-keeping requirements. Handle sensitive and confidential information with the utmost discretion and professionalism. Prepare agendas, take minutes, and follow up on action points for CEO meetings, ensuring meetings are efficiently organized and that all necessary materials are provided in advance. Assist with the coordination of key projects and initiatives driven by the CEO, working closely with other teams and units within SANAC. Conduct research and gather information relevant to SANAC’s projects and the CEO’s initiatives. Stay abreast of current trends and developments in HIV/AIDS policy and related fields. Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in fora related to the business. Provide administrative support on various tasks as required, ensuring that the CEO’s day-to-day operations are organized and effective. Ensure SANAC's mandate, vision, and values are reflected in all job outcomes. QUALIFICATIONS AND EXPERIENCE: Bachelor’s degree in Business Administration, Business Management, Public Health, Social Sciences, or a related field is preferred. At least 5 years of experience in a similar executive assistant or personal assistant role, with experience supporting the C-suite and/or senior leadership (ideally in the non-profit, public health, or governmental sectors). Familiarity with issues related to HIV/AIDS, public health, and the South African healthcare system is an advantage. SKILLS AND ATTRIBUTES: Exceptional ability to manage time, prioritize tasks, and meet deadlines. Excellent written and verbal communication skills, with the ability to communicate effectively with a variety of stakeholders. Strong interpersonal skills with an approachable personality. Strong attention to detail, ensuring that all tasks are completed accurately and efficiently. High level of integrity and discretion in managing confidential and sensitive information. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to anticipate needs and solve problems proactively. Ability to work under pressure to agreed deadlines and adapt to change. The ability to pay attention to detail to ensure that high quality work leaves the organization. Excellent written English and the ability to communicate at all levels. Ability to represent SANAC externally with key stakeholders. Ability to work in a flexible manner – out of hours including weekends as required. Be willing to travel when required. Valid Driver’s licence. No Criminal Record. Should you be interested in this vacancy, applications with a comprehensive CV MUST be submitted via email to Kindly indicate the name of the position on the subject line of the email. Applicants who do not comply with the above-mentioned requirements, as well as applications received late or faxed will not be considered. Closing date: 17th April 2025 at 16:30. Note that correspondence will only be conducted with the short-listed candidates. If you have not been contacted within two (2) months of the closing date of the advertisement, please consider your application as unsuccessful. SANAC gives preference to South African candidates who meet the job requirements and who will add to the culture and gender diversity of the organization. Suitable candidates will be subjected to assessment(s) (if applicable) and personnel suitability check(s) (citizenship, credit record checks, security clearance, security vetting, qualification verification, and employment verification). SANAC reserves the right at any time to withdraw or alter this advertised position. #J-18808-Ljbffr