Secretary and Pa

3 days ago

Pretoria, South Africa RJPersonnel Full time

2years
- Answering and directing incoming calls to relevant departments.
- Welcoming and receiving clients at the Head Office.
- Arrange meetings and refreshments for Head Office employees.
- Responsible for checking refreshment levels.
- Make appointments for the CEO and relevant executives.
- Keep diaries and calendar updated for relevant executives and avoid duplication.
- Screen appointment requests and book internal and external meetings.
- Ensure that the CEO has documentation for meetings.
- Remind CEO and/or executives of meetings.
- Screen incoming calls and relay messages.
- Assist with enquiries.
- Distribute internal and external correspondence from management.
- Organise travel, hotel bookings and car rentals for the management.

**Qualifications and Experience**:

- Grade 12 (Matric) or relevant NQF level 4 qualification
- A relevant diploma or certificate will be advantageous
- Effective communication skills - Written and Verbal
- Intermediary Excel Proficiency
- At least 2 years relevant experience as receptionist and executive secretary or relevant role
- Exceptional telephone and mail etiquette
- Ability to professionally communicate in English
- Awareness and the fulfilment of the customer needs and expectations
- Always adhere to the strictest levels of confidentiality

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