Executive Office Coordinator — Lead Ceo Support

Executive Assistant – Centurion, Gauteng Mayfly Agri (Pty) Ltd — Posted 15 days ago Job Description Must have a relevant Diploma; a Bachelor's degree will be an advantage. Minimum 5 years experience in a similar role reporting directly to a C‑Suite Executive. Experience in administration of operational back‑office processes for a small to medium enterprise is essential. Strong organisational skills and ability to prioritise multiple tasks seamlessly with attention to detail. Very strong interpersonal skills and ability to build relationships with key stakeholders. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and social media web platforms. Proven ability to interpret data and produce insightful reports. Experience in planning and leading strategic initiatives. Strong time‑management skills, including managing own workload and coordinating others. Excellent verbal and written communication abilities. Effective planning and organisational skills. Key responsibilities include: Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database. Building and leading the daily operations of the CEO's office. Leading strategic initiatives, facilitating special projects, and ensuring action items are executed on behalf of the CEO. Acting as an extension of the CEO and serving as an information funnel, filter and facilitator with internal and external stakeholders. Acting as the point of contact for the CEO's direct reports and triaging all incoming requests for the executive's time to ensure calendar alignment with organisational priorities. Proactively following up with the CEO's team when goals are not being achieved, identifying the root causes and providing actionable recommendations for improvement. Supporting meeting productivity by owning the planning, agenda and note‑taking process. Producing high‑impact internal and external communications on behalf of the CEO. Assisting the Office Manager with operational activities. Providing ad‑hoc support as needed. Note: This posting contains standard candidate instructions and closing date where applicable. Executive Assistant (Hybrid Role) A law firm based in Pretoria East is looking for an Executive Assistant. This role involves social media management, personal assistant duties and conveyancing work. This is a hybrid role. 2–3 years’ experience in a similar role. Canva experience. Comfortable working across Facebook, Instagram, TikTok, Threads and X. Administrative and personal assistant experience. Proficiency in Microsoft Word, Excel and Outlook. Preferably living in Centurion, with reliable transport. Duties include: Social media management and graphic design with Canva; comfortable across major platforms. Administrative and personal assistant duties, including junior conveyancing secretarial tasks. 3 days in the office, 2 days remote; full‑time office presence preferred. Office Administrator and Executive Assistant Location: Centurion, Gauteng Hours: Monday to Friday, 07:00 – 15:00 (with occasional weekend events) We are seeking a professional, proactive and detail‑oriented Executive Personal Assistant to provide direct support to the Chief Operating Officer (COO) and assist senior management with administrative and operational coordination. Key responsibilities: Plan and coordinate two major company conferences per year, handling logistics, schedules and communication. Assist with competition preparation, ensuring materials and timelines are coordinated. Plan and manage Long Service Awards, including invitations, sourcing and event coordination. Prepare and distribute annual staff letters using mail merge, ensuring accuracy and confidentiality. Set up Zoom and Teams meetings, coordinate schedules and manage digital meeting logistics. Oversee the ordering of name badges and maintain accurate employee records. Maintain regular unit updates and assist with internal communication across business units. Manage corporate gifts and stock levels with professional presentation. Perform reception duties, operate the switchboard, welcome guests and maintain a polished front‑office image. Support senior management with ad‑hoc administrative tasks as needed. Ensure effective communication and workflow across departments. Requirements: Minimum 3 years’ experience in an Executive Assistant, Office Administrator or similar role. Strong business acumen and understanding of corporate structures. Excellent organisational, communication and multitasking skills. Professional demeanour and ability to stay calm under pressure. Proactive, adaptable and creative thinker. Proficient in Microsoft Office Suite; social media platforms. Confident and polished presentation; able to be the face of the company. Discretion in handling confidential information. Why join us: This is an exciting opportunity to work directly with the COO in a dynamic environment. Administrative Support Officer Centurion, Gauteng — Posted today Job Title: Support Officer – Value‑Added Programme and Services. Location: Centurion. Employment Type: Fixed term. Grade 12; tertiary qualification in administration, marketing or data analysis advantageous. Proficiency in Microsoft Office Suite (Excel with advanced features). At least two years of relevant experience. Strong attention to detail. Excellent organisational and time‑management skills. Excellent communication skills. Ability to work independently and in a team. Flexible and able to adapt to changing priorities. Ability to work under pressure and manage multiple tasks. Key responsibilities: Provide operational, administrative and analytical support for partner promotions and data handling. Extract and clean data for analysis. Maintain records in relevant systems. Prepare routine and ad‑hoc reports. Manage the value‑added programme inbox and communications. Coordinate promotions with partners. Order and track promotional materials. Schedule and arrange meetings; maintain filing systems. Please submit your CV by 1 October. Assistant to Chief Executive Officer (BEng Required) IOTI – Internet of Things Integration, Centurion (Remote / Hybrid / Onsite as applicable). Position Overview We seek a highly driven Assistant to the CEO with a Bachelor of Engineering. Key responsibilities: Task management and execution; capture CEO directives. Delegate and follow up on progress. Attend meetings; take notes; circulate actions. Draft proposals and summaries. Act as liaison between CEO and internal teams. Prioritise and escalates issues needing CEO attention. Support research and preparation of technical / business documents. Drive special projects as assigned. Requirements: Bachelor of Engineering (required). Experience in technical / project coordination or executive support preferred. Strong organisational and time‑management skills. Ability to work independently; manage multiple priorities. Discretion, professionalism and attention to detail. Proficient in MS Office / Google Workspace. What We Offer: Opportunity to work closely with the CEO and executive team. Exposure to technical and business aspects. Career growth in leadership and project execution. Competitive salary and benefits. Is this job a match or a miss? #J-18808-Ljbffr