Procurement Controller

3 weeks ago


Cape Town, South Africa Persona Staff Full time
Qualifications, Requirements & Experience:
  • Based in Cape Town
  • Senior Certificate / Grade 12
  • Qualification: Relevant to procurement
  • Experience on SYSPRO
  • 2-5 years similar experience

Responsibilities:
  • Quotation: Request quotations from vendors & contractors for quotation(s) on stock items and replenishment. Obtain quotations for all stock.
  • Send specifications and drawings (where needed) to vendors to quote on.
  • Liaise with suppliers frequently on related points and ensure that all parts are received within time.
  • Manage and request purchase of items such as parts, and equipment which are kept as stock of stores.
  • Orders & Deliveries: Ensure that the order is placed with relevant service provider once it has been approved by Superior. Ensure that the delivery date is met and delivered in time.
  • Follow up and resolve any limitations / delays of the delivery date and the service provider.
  • Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for administration to be completed.
  • Purchasing: Sourcing of stock items at competitive prices. Ensure the purchasing of all stock items are held to an average monthly purchase at tightly as possible.
  • Assist Store man to ensure there is no production / operational delay as a result of stock shortage.
  • Ensure that the consumables purchasing is in line with MRP and Sales forecast.
  • SYSPRO: Ensure that the open PO dashboard on SYSPRO is maintained and up-to-date.
  • Ensure that stores administrator capture each requisition to SYSPRO for approval and PO.
  • Stock levels ensure that stock levels are recorded and loaded on the SYSPRO system for invoicing.
  • Carry out all related admin with relation to quotations, contracts and approval procedure.
  • Ensure that all purchase agreements are kept for safe keeping.
  • Control the process flow of all material lists, designs and specifications.
  • Place orders on stock items needed as per MRP system.
  • Ensure that all admin and documents are completed accurately, and as detailed as possible
  • Print out purchase order once it has been authorized by superior
  • Ensure that the store man, store assistant and driver deliver paperwork to you.
  • Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached and filled in correctly by stores at all.
  • Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
  • Prepare Weekly payments for creditors with correct signed off documentation.
  • Responsible for Diesel purchase orders and tracking the replenishment of tank via report
  • Manage supplier administration queries regarding pricing, quantity, etc
  • Deliveries ensure that all stock and non-stock items receive is the correct item / product, price, quality, quantity and volume in comparison to the order and/or quotation from supplier.

To apply, please send your CV to

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