Procurement Officer

2 months ago

Cape Town, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solution is looking for a Procurement Officer (Constructruction) to oversee the procurement of construction related materials, services and equipment. You will be responsible for evaluating suppliers, products and services and ensuring that approved purchases are cost-efficient and meets the specified technical and quality standards and will follow all procurement procedures and maintain an updated list of current and incoming inventory.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell

**Duties & Responsibilities**:

- Vendor sourcing for construction materials from international and domestic markets
- Assist to prepare RFQ (Request For Quotation)packages for bidding purposes
- Assist to evaluate and negotiate with vendors on material pricing.
- Assist to review and prepare contractual documents for material purchase
- Liaise and follow up with vendors for smooth delivery of materials
- Follow and ensure compliance with the Company's Procurement Policies and Procedures
- Comply with Procurement Schedules for the purchase of equipment, services and materials
- Coordinate transportation of materials to project sites
- Create and maintain good relationships with all vendors/suppliers
- Review and analyze all vendors/suppliers, supply and pricing options to generate quote comparison sheets
- Negotiate the best deal for pricing and supply contracts
- Follow up on payments, delivery notes and invoices
- Ensure all purchased items are delivered in a timely manner
- Work with team members and Managers in order to fulfill job duties, as needed.
- General Project Administration including maintaining complete and accurate records
- Any other tasks as required by the Manager - Projects and / or the Managing Director
- Maintain and update supplier information such as track record, experience, product lines etc.
- Maintain records of all purchases, pricing and other important data
- Create Purchase Requisitions

**Skills and Competencies**:

- Proficient user of MS Office Excel and Word
- Strong analytical and numerical skills to collect and interpret data
- Good communication skills
- Knowledge of e-Procurement systems
- “Procure to Pay” process knowledge as relates to Procurement through to Finance
- knowledge of Procurement compliance and risk factors
- Exceptional attention to detail
- Strong numeracy skills
- Basic negotiation skills
- Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
- Ability to work independently as well as within a team to meet a singular goal or deadline
- Database management
- Ability to communicate effectively at all levels with management and sub-contractors

**Qualifications**:

- Diploma in Purchasing / Procurement or equivalent
- Minimum 5 years’ experience as a Procurement Officer or a related position
- Experience in the construction industry
- Knowledge and understanding of procurement processes, policies and systems
- Proficient in Microsoft Office Suite (Word, Excel etc.)
- Experience with Accounting Software (Sage, SAP, Microsoft Dynamics) will be considered an asset
- Ability to analyze problems and strategize for

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