MANAGER: OFFICE OF THE CHIEF EXECUTIVE OFFICER REF NUMBER: ADAHRM14/2025

Job Title: Manager: Office of the CEO Location: 5 Cascades Crescent, Pietermaritzburg Grade/Salary: L10 Duration: 3 Years (Fixed Term Contract) Reporting Officer: Chief Executive Office Unit: Office of the Chief Executive Minimum Requirements Must have completed Matric. Diploma in Administration or any relevant qualification 5+ years’ experience supporting at the executive level Clerical : Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms and other office procedures and terminology Language: Knowledge of the structure and content of English Language including the meaning and spelling of words, rules composition and grammar Computer and Electronics: Knowledge of processors, electronic equipment and computer hardware and software, including application Administration and Management: Knowledge of business and management principles involved in strategic planning, resources allocation, human resources, leadership technique, production methods and coordination of people and resources Knowledge of relevant legal prescripts A valid driver’s licence. Skills Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times Reading Comprehension: Understanding written sentences and paragraphs in work related documents Time Management – Managing one’s own time and the time of others Speaking: Talking to others to convey information effectively Writing: Communication effectively in writing as appropriate for the needs of the audience Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Writing: Communication effectively in writing as appropriate for the needs of the audience Active Learning: Understanding the implications of new information for both current and future problem‑solving and decision‑making Coordination: Adjust actions in relation to others action Monitoring: Monitoring /Assessing performance of you, other individuals or organisations to make improvements or take corrective action Service Orientation: Actively looking for ways to help people Key Responsibilities and Duties Managing the diary of Chief Executive Officer Rendering administrative support to the Chief Executive Officer Preforming general office duties such as ordering supplies, mandating records management systems and performing bookkeeping work Attending to routine office correspondence Ensuring that senior managers with the ADA are notified on time about meetings, news and notices Dealing with telephone calls and attending to office visitors Ensuring effective and efficient communication with ADA as well as the other stakeholders Arranging and organising meetings as directed by the Chief Executive Officer Liaising with all Regional Offices and District Offices on behalf of the Chief Executive Officer Screening messages and mail for the Chief Executive Officer Communicating with the service providers and stakeholders on behalf of the Chief Executive Officer Preparing agendas and making arrangements for Committee, Board and other meetings Taking and typing minutes and reports of all events Compiling, transcription and distributing minutes of meetings Follow up on return dates Making travel arrangements Preparing power point presentation Reading and analysing incoming memos, submissions and reports in order to determine their significance and plan their distribution Opening, Sorting and distributing incoming correspondence, including faxes and email Filing & Retrieving Corporate documents, records and reports Conduct research, compile data and preparing papers for consideration and presentation by executive committees Supervising and training other clerical staff Interpreting administrative and operating policies and procedure for employees Adhoc duties required by the incumbents Supervisor Equal Opportunity & Diversity All applicants are subject to the signing of performance agreement. ADA reserves the right not to appoint any applicant to the above position. Preference will be given to suitably qualified candidates from designated groups in terms of the Employment Equity Act, 1998. Females and persons living with disabilities are encouraged to apply. Application Instructions Applications must be submitted in the following manner. A covering letter indicating the reference number and the post that you are applying for, together with a brief motivation. NB: A Comprehensive Curriculum Vitae (Previous experience must be comprehensively detailed) NB: Certified copies will be requested once shortlisted. Failure to submit the requested documents will result in the application being disqualified. Full names and telephone numbers of two work related referees. If you are applying for more than one post, please submit a separate application for each post. NB: Failure to comply with the above instructions will disqualify applicants. Enquiries: Mr Jerry Mfusi. Closing date: 20 November 2025. Telephone: Interested applicants are requested to submit their applications exclusively via the email address provided: Please note that all applications must be submitted electronically to this designated email address. Physical or hard copy submissions will not be accepted. Should you not hear from ADA 8 weeks after the closing date, please consider your application unsuccessful. #J-18808-Ljbffr