Personal Assistant to The Chief Operations Officer

3 weeks ago

Pietermaritzburg, South Africa Agribusiness Development Agency Full time

Job title : Personal Assistant to The Chief Operations Officer Job Location : KwaZulu-Natal, Pietermaritzburg Deadline : November 20, 2025 Quick Recommended Links Jobs by Location Job by industries Minimum requirements Must have completed a matric Secretarial Certificate or relevant National Diploma 3 years experience supporting at the executive level Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar Knowledge of processors, electronic equipment, and computer hardware and software including applications Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, production methods and coordination of people and resources Knowledge of relevant legal prescripts A valid drivers licence Key Responsibilities and Duties Managing the diary for the Chief Operations Officer. Rendering administrative support to the Chief Operations Officer. Performing general office duties such as ordering supplies, and maintaining records, and management systems. Attending to routine office correspondence. Ensuring that senior managers within ADA are notified on time about meetings, news and notices. Dealing with telephone calls and attending to office visitors. Ensuring effective and efficient communication within ADA as well as with other stakeholders. Arranging and organising meetings as directed by the Chief Operations Officer. Liaising with all Regional Offices and District Offices on behalf of Chief Operations Officer. Screening messages and mail for the Chief Operations Officer. Communicating with service providers and stakeholders on behalf of the Chief Operations officer. Preparing agendas and making arrangements for committee, and other meetings. Taking and typing minutes and reports of all events. Compiling, transcribing, and distributing minutes meetings. Following up on return dates. Making travel arrangements. Preparing PowerPoint presentations. Opening, sorting and distributing incoming correspondence, including faxes and email. Filing and retrieving corporate documents, records, and reports. Conduct research, compile data, and preparing papers for consideration and presentation by executives and committees. Interpreting and understanding administrative and operating policies and procedures. Adhoc duties required by the incumbent’s supervisor. Closing date : 20 November 2025 Administrative / Management jobs #J-18808-Ljbffr

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