Group Recruitment Officer

The Group Recruitment Officer position is required to take ownership of the full recruitment function by ensuring a smooth and efficient recruitment process from start to finish. This will include preparing job descriptions with input from hiring managers, writing and placing adverts, shortlisting candidates, interviewing candidates, managing the offer process, and completing associated administrative tasks.

This position will be required to work closely with the HR Departments within the Group as well as various levels of Management.

Recruitment and Selection Process

• Obtain briefings from the Hiring Manager regarding requirements for the position.
• Assist Hiring Managers to ensure Job Descriptions are detailed and professional, in line with Group standards - research Job Description examples, salary scales, etc.
• Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media, etc.

• Collect, review, and screen job applications for basic compliance to position requirements.
• Provide the Hiring Manager with the most compliant resumes in an orderly manner for consideration, as well as the resumes shortlisted by yourself.
• Assist the Manager to arrive at a shortlist of candidates for interviews.
• Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
• Prepare consistent interview questions to determine candidate information, history, and general suitability; Ensure the Manager is prepared with job-specific questions to test skills/knowledge application.
• Lead interviews from an introductory perspective and ensure proper interview notes/minutes are maintained.
• Coordinate and manage any practical testing requirements that are required for the position.
• Arrange for second-round interviews with the applicable Interview panel and coordinate and prepare interview packs for each panelist.
• Attend to reference checks, qualification verifications, credit / criminal record checks, etc.
• Communicate outcomes to interviewed candidates.
• Assist with coordinating obtaining an offer of employment from the HR Department for the successful candidate and arranging the signature thereof.

• Issue a notification to the applicable support departments (HR, Payroll, IT, etc) advising of the agreed commencement date and position information for preparation.
• Coordinate with other departments to ensure everything is prepared for a smooth onboarding experience for new employees e.g. office space, e-mail signatures, position announcement etc.

Documentation and Record Keeping

• Organise and maintain recruitment-related documentation, including resumes, applications, and interview notes.
• Maintain accurate and up-to-date candidate records in the recruitment database.
• Ensure compliance with document retention policies.

Communication, Reporting, and Policy Compliance

• Communicate with recruitment agencies in a structured and professional manner.
• Communicate with candidates, ensuring a positive and professional experience.
• Generate regular reports on recruitment activities and metrics for review by the Group HR Manager and Group CEO.
• Consider the Companys Employment Equity Requirements
• Report back to the Group HR Manager on placements that are earmarked for Equity Compliance.
• Ensure Positions are authorized in terms of Group Policies and Mandates.
• Assist with the development and implementation of Recruitment Strategies and Processes.
• Conduct Interview training with Managers.
• Update and/or upgrade interview processes and templates.

Cost & Time Management

• Work with hiring managers to ensure a smooth, timely, and cost-effective recruitment and selection process.
• Ensure position salary scales are in line with reasonable remuneration scales for the applicable industry.
• Negotiate reasonable fee structures with Recruitment Agencies.

HR Administration / Support (Ad Hoc Basis)
During periods of low recruitment needs, the position will be required to assist with ad-hoc HR Matters, such as:

• Updating staff personnel files manually and electronically where required.
• Assist with the collation of information packs before discipline interventions.
• Populating and collating performance review results.
• Assisting with Employment Equity administration tasks such as minutes of meetings, filing and notice boards, etc.
• Administration and coordination of learning/development programs.
• Prepare and maintain training register/matrix. Assist with the collation of data for SETA submissions accurately and efficiently.
• Assist with preparations of relevant HR documentation where required.

GROUP RECRUITMENT OFFICER BASED PORT ELIZABETH

The Group Recruitment Officer position is required to take ownership of the full recruitment function by ensuring a smooth and efficient recruitment process from start to finish. This will include preparing job descriptions with input from hiring managers, writing and placing adverts, shortlisting candidates, interviewing candidates, managing the offer process, and completing associated administrative tasks. This position will be required to work closely with the HR Departments within the Group as well as various levels of Management.

Key Responsibilities:

Recruitment and Selection Process

• Obtain briefings from the Hiring Manager regarding requirements for the position.
• Assist Hiring Managers to ensure Job Descriptions are detailed and professional, in line with Group standards - research Job Description examples, salary scales, etc.
• Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media, etc.

• Collect, review, and screen job applications for basic compliance to position requirements.
• Provide the Hiring Manager with the most compliant resumes in an orderly manner for consideration, as well as the resumes shortlisted by yourself.
• Assist the Manager to arrive at a shortlist of candidates for interviews.
• Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
• Prepare consistent interview questions to determine candidate information, history, and general suitability; Ensure the Manager is prepared with job-specific questions to test skills/knowledge application.
• Lead interviews from an introductory perspective and ensure proper interview notes/minutes are maintained.
• Coordinate and manage any practical testing requirements that are required for the position.
• Arrange for second-round interviews with the applicable Interview panel and coordinate and prepare interview packs for each panelist.
• Attend to reference checks, qualification verifications, credit / criminal record checks, etc.
• Communicate outcomes to interviewed candidates.
• Assist with coordinating obtaining an offer of employment from the HR Department for the successful candidate and arranging the signature thereof.

• Issue a notification to the applicable support departments (HR, Payroll, IT, etc.) advising of the agreed commencement date and position information for preparation.
• Coordinate with other departments to ensure everything is prepared for a smooth onboarding experience for new employees e.g. office space, e-mail signatures, position announcement, etc.

Documentation and Record Keeping

• Organise and maintain recruitment-related documentation, including resumes, applications, and interview notes.
• Maintain accurate and up-to-date candidate records in the recruitment database.
• Ensure compliance with document retention policies.

Communication, Reporting, and Policy Compliance

• Communicate with recruitment agencies in a structured and professional manner.
• Communicate with candidates, ensuring a positive and professional experience.
• Generate regular reports on recruitment activities and metrics for review by the Group HR Manager and Group CEO.
• Consider the Companys Employment Equity Requirements
• Report back to the Group HR Manager on placements that are earmarked for Equity Compliance.
• Ensure Positions are authorized in terms of Group Policies and Mandates
• Assist with the development and implementation of Recruitment Strategies and Processes.
• Conduct Interview training with Managers.
• Update and/or upgrade interview processes and templates.

Cost & Time Management

• Work with hiring managers to ensure a smooth, timely, and cost-effective recruitment and selection process.
• Ensure position salary scales are in line with reasonable remuneration scales for the applicable industry.
• Negotiate reasonable fee structures with Recruitment Agencies.

HR Administration / Support (Ad Hoc Basis)
During periods of low recruitment needs, the position will be required to assist with ad-hoc HR Matters, such as:

• Updating staff personnel files manually and electronically where required.
• Assist with the collation of information packs before discipline interventions.
• Populating and collating performance review results.
• Assisting with Employment Equity administration tasks such as minutes of meetings, filing and notice boards, etc.
• Administration and coordination of learning/development programs.
• Prepare and maintain training register/matrix. Assist with collation of data for SETA submissions accurately and efficiently.
• Assist with preparations of relevant HR documentation where required.

Experience, Qualifications and Professional Skills:

• 3-5 years of proven experience in a Recruitment Position, attending to recruitment of senior staff members.
• Experience as an HR Practitioner or similar role will be highly advantageous.
• Relevant qualifications will be advantageous.
• In-debt knowledge of recruitment processes and techniques.
• Familiar with applicant tracking systems and or other related recruitment tools/portals will be advantageous.
• Fluent in Microsoft Office with intermediate/advanced level Excel is essential for the preparation of reports and metrics.
• Excellent communication skills, both written and verbal. Business English is essential.

Personal Attributes:

• Organized / Systematic: Ability to handle multiple tasks and prioritize effectively.
• Results: Motivated by achieving and exceeding recruitment targets within reasonable placement timeframes.
• Communication: Strong verbal and written with clear and concise communication skills
• Adaptability: Ability to thrive in a dynamic and fast-paced work environment
• Team Collaboration: Ability to work collaboratively with team members and other departments.
• Problem-Solving: Strong analytical and problem-solving skills.
• Confidentiality: Understanding of the importance of handling sensitive information with discretion.
• Focused work output: Strong attention to detail and accuracy.
• Time Conscious: Ability to work under time pressure and to organise and manage workload to meet deadlines.

Working Conditions and Requirements:

• Own a vehicle and valid driver's license essential for traveling within the Port Elizabeth area.
• This position may require occasional (limited) traveling within RSA for interviews.
• This is an office-based position with regular working hours.

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