Store Financial Manager

3 weeks ago

Portelizabeth, South Africa Staff Solutions Recruitment Full time
Job Purpose:

To manage all financial transactional aspects of the
business unit and achieve agreed budgeted and
Strategic objectives.

Key Performance Areas:

Financial Control and Reporting:
  • Daily, weekly and monthly reporting to head office;
  • Weekly review of payroll reports prior to submission to head office;
  • Meeting all deadlines as set out by head office;
  • Review and reporting back to the executive committee on a monthly basis on store performance;
  • Arch vs Pastel Reconciliation Daily Transaction review;
Suppliers and Recons:
  • Supplier relations and direct payments in consultation with head office;
  • Creditor claims and control paper flow from receiving/buying to Head Office and controlling creditors deductions;
  • Auditing and balancing of transactions between supplier statements and pastel evolution accounting system
  • Check and facilitate supplier payments cod suppliers.
  • Actively controlling critical supplier balances due vs limits and store needs forecasting to ensure we do not reach stop supply.
  • Maximizing Working Capital.
Debtor Management:
  • Weekly tracking of Debtors and in arrears collections;
  • Debtor Accounts to have proper documentation in place.
Risk Management:
  • Ensure store compliance with set policy and procedures;
  • Liaise with external & Internal auditors in conjunction with group and regional Finance GM;
  • Safe guarding of company assets specifically stock, assets and cash;
  • Receiving GRV sequence and verification checks, scrutinizing the integrity of GRVs and its origin;
  • Checking process of GRVs done including accuracy (balancing GRV to invoice);
  • Daily report back on GRVs not done and the reasons for not completing it;
  • Cashier Shorts & Overs weekly review;
  • Daily spot checks of cashier floats while they are working (unannounced);
  • Daily report on till overs and unders, and taking appropriate action to correct;
  • Weekly cash office float balancing;
  • Weekly reporting on trolleys;
  • ATM balancing and loading by cash office personnel, not management (if applicable in the stare where you are based);
  • System (Arch) user permissions and checks on a weekly basis;
  • Safeguarding of Arch Coin / Empty Vouchers.
People Management:
  • Ensure that all staff understands what is expected from them, with the administration dept and front-end control / cash office;
  • Lead by example and Motivate staff daily;
  • Proper Leave schedule & plan accordingly;
  • Time management- Staffing- short times, Staff scheduling and Overtime within the respective department under your control;
  • Comply with current basic conditions of employment;
  • Act with-in "Limits of Authority" e.g. staff employment, dismissal, CCMA, Retrenchments, Increases and commissions paid;
  • Manage staff grievances promptly and correctly;
  • Practice goal setting in every area of the business and review monthly;
  • Ensure compliance to all HR policies and procedures;
  • Train staff adequately in every area of the business;
  • Measure Productivity:
  • Review staff structure monthly and monitor sales by staff member.
  • Ensure that all Cash safety procedures are followed daily e.g. Cash pick-ups, Cash Drops, Cash Pay-outs and Cash Collections;
  • Cash Flow management- payment of expenses & stock;
  • Sign-off daily Cash-up report confirming Cash Deposited, Expenses paid out, suppliers paid COD, Transport Expenses, Debit & Credit cards transactions, Till shorts & Overs, Bank shorts & overs & Petty Cash;
  • Ensure that all cash deposits balance daily with actual cash banked;
  • All Credit Cards balances daily with actual slips/ speed point transactions;
  • Control all expenses by signing off all Sundry orders and final invoices;
  • Ensure accuracy of Income statement detail and performance against budget;
  • Ensure accuracy of rebate & other income on monthly income statement;
  • Ensure all payments are signed off by the appropriate personnel before making any payment. -Within "Limits of Authority";
  • Weekly monitoring of age analyses on Debtors customers- act in accordance to agreed terms with customer;
  • New customer credits & terms in accordance to "Limits of Authority";
  • Complete Monthly Transport Income statement measuring profitability of delivering of goods.
Systems and Procedures:
  • Comply with all systems and procedures;
  • All Refunds and Overrings to be checked and signed off with day-end reports
Stock Takes:
  • Mange and assist in perform stock take preparations;
  • Ensure that stock takes are done in accordance with agreed CPA and
  • Budgeted Cost;
  • Ensure the execution, with Operations, to perform accurate stock takes;
  • Variance reports to be scrutinized and actioned accordingly with Operations.
General responsibilities:
  • Monthly stock take and corrective action (Hazards);
  • Any other duties or functions as determined by Store Manager or Head Office;
  • Ongoing assessment of Store administration staff.
Management Control and additional responsibilities:

  • That the fulfilment of this role may require you to perform duties beyond the scope of this role defined in the above KPAs;
  • That you may be required to perform additional Adhoc duties, which are inline with the business operation and required to ensure that these are in the interest of the Company;
  • That you may be required to fulfil a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.

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