Secretary & Ff&E Procurement Coordinator

4 weeks ago

Cape Town, South Africa Terra Design Full time

Job Title : Secretary & FF&E Procurement Coordinator Locationb> Cape Town Company : Terra Interior Design Employment Type : Full-Time TERRA Design is a Cape Town-based interior design studio creating spaces that are grounded in authenticity, inspired by nature, and led by the client's vision. We offer a considered, end-to-end design service — from concept to completion — across residential, commercial, and hospitality projects. Our work is detailed, refined, and rooted in timeless design principles. Job Overview Terra Design is seeking a highly organized, detail-driven individual to support the smooth running of our studio and assist with FF&E (Furniture, Fixtures & Equipment) procurement for residential and commercial projects. This dual role is ideal for someone who thrives in a structured environment, has strong communication skills, and enjoys working in a creative, fast-paced design practice. Key Responsibilities Oversee day-to-day operations of the office, ensuring a professional and well-organized working environment Manage diaries, appointments, and meeting schedules for directors Handle incoming calls, emails, and correspondence with professionalism Assist with preparation of presentations, proposals, and documentation Assist design team with pricing, ordering of FF&E items, and obtain quotes, samples, and lead times from suppliers Track procurement timelines, deliveries, and supplier communication Prepare and maintain procurement schedules and cost trackers Ensure accurate documentation for client approvals and purchase orders Support logistics and coordination of deliveries and installations Requirements Previous experience as an office manager, secretary, or similar administrative role Background in interior design, procurement, or related field an advantage Strong organizational skills with the ability to manage multiple tasks and priorities Excellent written and verbal communication skills A proactive, solutions-focused mindset and strong attention to detail Why Join Terra? At Terra, we are passionate about authentic design inspired by the natural world. Joining our team means becoming part of a collaborative studio that values creativity, precision, and client-focused service. To Apply Please send the following to with the subject line: I(Your Name) : Secretary & FF&E Procurement Coordinator Your CV, salary expectations, at least two contactable references. #J-18808-Ljbffr

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