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Events Operations Assistant II

1 month ago

Johannesburg, South Africa Relx Full time
Job title : Events Operations Assistant II Job Location : Gauteng, Johannesburg Deadline : December 28, 2024 Quick Recommended Links
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Key Responsibilities:

  • Manage exhibitor contracts, update lists, collect indemnities, ensure disclaimers are in place, and document signage placements.
  • Attend status meetings, maintain open communication with your manager, and coordinate with contractors and suppliers.
  • Assist with queries, manage stand drawings, provide help desk support during build-up, and update exhibitor lists.
  • Source supplier quotes, track budgets, check invoices, write purchase orders, and follow accounting procedures.
  • Coordinate floorplan audits, ensure contractors have the latest floorplans, assist with the Exhibitor Help Desk, manage casual staff, and ensure safety protocols are followed.
  • Attend meetings, take minutes, maintain records, ensure health and safety compliance, and liaise with the safety officer.
  • Source quotes for printing, manage costs, coordinate installation and removal, liaise with the venue coordinator, and ensure all safety regulations are adhered to.

Requirements:

  • Experience in event management or a similar role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Proficiency in MS Office and event management software.
  • Knowledge of health and safety regulations.
  • Financial management skills.
  • Flexibility to travel and work onsite during events.

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