Reporting and Compliance Officer

1 month ago

Pretoria, South Africa Smith Garb & Associates Full time
Requirements:
  • Degree in accounting or internal auditing
  • At least 3 years experience in auditing
  • Understanding and working knowledge of project management
  • Good organisational skills and understanding of financial monitoring and administration and accounting systems
  • Experience in developing internal control tools and working papers
  • Knowledge of general accounting procedures and principles
  • Understanding and working knowledge of project management
  • Experience in developing internal control tools and working papers
  • Fluent English verbal and written communication skills
  • Computer literacy: MS Office especially Outlook, Excel and Word and financial software packages, preferably Acumatica
  • Must be a motivated team player who can work under pressure, and has an enthusiastic and hands-on approach to the job
  • Willing to travel to other offices that is located in Dakar, Addis, and Nairobi
Basic duties include, but are not limited to:
  • Design and implement an annual work plan to ensure reliable control systems, compliance with legal and regulatory requirements, and effective record keeping
  • Execute testing, investigate policy violations, provide structured reports, maintain a compliance risk register, and implement a compliance communication programme
  • Review donor contracts in collaboration with Finance management, track corrections, and ensure accurate reporting
  • Manage and present during pre-funding organisational capacity checks, including the collation of necessary data and documents
  • Compile financial reports with explanations for significant variances
  • Maintain and organise donor and finance-related documents on the intranet
  • Oversee the credit card process, including statement distribution, PO receipt review, and compile monthly reports with balance sheet reconciliations
  • Manage petty cash floats, process transactions and conduct monthly reconciliations and cash counts
  • Maintain a tax calendar, review regional office tax calculations and filings, and ensure compliance with tax authority requirements, including obtaining tax clearance certificates
  • Obtain input from the Audit Committee and Excom of areas of concern to be considered for the work plan
  • Ensure that the work plan and the company complies with all legal and regulatory requirements regarding all financial transactions
  • Ensure that record keeping meets the requirements of auditors and governmental agencies
  • Identify potential compliance vulnerability and risk areas and build the work plan to address these
  • Execute the work plan testing at the specific offices
  • Investigate alleged violations of rules, regulations, policies, and procedures
  • Provide a structured report based on the testing performed, setting out the work plan area, testing, results, and possible improvements
  • Obtain management comments on the findings and track and report on implementing corrective actions
  • Maintain the compliance risk register and report issues to the Audit Committee and Excom
  • Institute and maintain an effective compliance communication program, including use/awareness/understanding of compliance policies and procedures
  • Internal Compliance: Donor management & organizational capacity reviews
  • Identify and select donor contracts to review after discussions with the Finance management
  • The contract, contract summary, and reporting must be considered, and notes must be sent to the grant officer and programme
  • The corrections must be tracked and reported on
  • Manage and present the company during all prefunding organizational capacity or eligibility checks conducted by donor partners, including collation of necessary data and documents required by the reviewer
  • Compile Core and Mansupport financial reports
  • Compile consolidated variance report summary and obtain explanations for variances above 10%
  • Responsible for the upkeep and filing of donor and finance related documents on the intranet
  • Manage the Credit Card process, from distributing the statements to reviewing the PO receipts
  • Compile monthly reports, including the Lost slips for Excom
  • Perform relevant balance sheet reconciliations
  • Process and execute follow-up actions
  • Manage petty cash floats and ensure proper safeguarding of cash
  • Receive requests from staff
  • Maintain the Payment Register/Staff Logbook for cash issues
  • Process the transactions in the relevant cashbooks and perform the monthly reconciliations and cash count
  • Reimburse the cash floats and deposit cash as needed
  • Maintain a tax calendar to show the different types of taxes and the reporting dates
  • Review the regional office`s tax calculations and filings: Withholding Tax and ensuring that payments are made
  • Tax Exemptions: Ensuring filing is done with the relevant tax authority and ensuring regional finance facilitate and obtain Tax Clearance Certificates
  • Review and respond to assessments and notices
  • Ensure CIPC filings are done annually
  • Obtain the Tax Clearance certificates
  • VAT: Extract reports and perform VAT reconciliation, compile VAT201 and file with tax authority, process payments and refunds, investigate and respond to queries
  • Employees Tax: Review calculation and ensure filing is done with the relevant authority, monitor statement of account to ensure that payments are made and refunds are received
  • Corporate Tax: Prepare provisional tax computation and file with the tax authority, process payments and refunds, investigate and respond to queries & prepare income tax schedules
  • 18A Donations: Prepare the donations receipts, maintain a register of receipts and perform filing on SARS
  • Maintain annual work plan
  • Attend performance dialogues with immediate supervisor
  • Complete performance appraisal documentation and attend performance appraisal meetings
  • Undertake and implement agreed-upon training
  • Ensure handover documents are prepared
  • Review Finance Policies and Procedures

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