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Field Service Administrator/Service Coordinator â Centurion

4 weeks ago

Centurion, South Africa Guardian Recruiting Full time
Job Specification
This position reports to the Service Manager and works closely with the Finance Director and Business Relationship Manager
In office support for the operations of the Service Department
Responsible for providing administrative support to individuals and the teams who work outside of the traditional office setting
Responsible for confirming of work orders
Verifying billable hours
Accurately capturing and prepare invoicing of planned service work and breakdowns
Process sub-contractor invoices and allocate to corresponding service jobs
Provide logistical support by managing service calendars and assisting in the planning and coordination of individual work schedules
Coordinate travel arrangements for the Service Department
Assisting with quotations and report preparation
Prepare meeting agendas and minutes
Handle communications within the service department and liaise with stakeholders
Assist with expense tracking of the Service Department
Collaborating with the Spare Parts Department on spare parts order tracking
Ordering of office supplies and services
Responsible for scheduling the coaching and training of service technicians with assistance from the Service and Operations Managers
Liaise with overseas suppliers on any service warranty issues

Minimum Requirements
Basic understanding of the technical service environment would be advantageous
Matric or Equivalent
Bilingual in English and Afrikaans, both verbally and in writing
Computer literacy in MS Office, and Microsoft Outlook
Experience in Pastel
Drivers licence
2-3 years experience in a similar field
Vibrant, experienced, and organized individual with strong administrative skills
High level of accuracy and attention to detail
Hardworking, organized individual with good communication skills

Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.
Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.

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