Administration

4 months ago


Cape Town, South Africa West Coast Personnel Full time

We are seeking a proactive and organized Administration Officer to join our team at Burgundy Estate. The ideal candidate will support a variety of administrative tasks, ensuring smooth operations and excellent service to our stakeholders. Please note that the responsibilities outlined may evolve over time.

Key Responsibilities:

  • Reception and General Duties: Serve as the first point of contact, manage general office tasks, and ensure a welcoming environment.
  • Suppliers and Maintenance: Handle supplier communications, coordinate maintenance requests, and ensure operational efficiency.
  • Markets and Events: Support market and event coordination, including occasional evening and weekend work.
  • Stationery and Stock Management: Assist with stationery inventory and stocktaking.
  • Parent and Staff Queries: Address queries received via email, WhatsApp, and Skype, and provide administrative support to staff and learners.
  • Financial Management: Manage petty cash, process cash receipts, and assist with wages and debtors.
  • Social Media Updates: Maintain and update social media platforms as needed.
  • Enrollment and Applications: Assist with new enrollment inquiries, transport and aftercare applications, and manage transport routes.
  • Support for Educators: Provide administrative support to teachers and assist student teachers as required.

Working Hours:

  • Alternating shifts of 07:00 16:00 and 07:30 16:45.

Requirements:

  • Proven experience in an administrative role.
  • Strong organizational and multitasking skills.
  • Excellent communication abilities via various platforms.
  • Basic financial management skills.
  • Flexibility to work evenings and weekends when necessary.

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