Practice Administrator

2 days ago


Cape Town, Western Cape, South Africa Outsourced CFO Full time
Job title : Practice AdministratorJob Location : Western Cape, Cape TownDeadline : March 17, 2025Quick Recommended Links
  • Jobs by Location
  • Job by industries

Job responsibilities will include, among other:

Team Capacity and Planning

  • Review and align team capacity and POD planning on Zoho
  • Ensure accuracy of Zoho projects with OPS team
  • Assist POD Leaders with projects and annual CFO retainer services
  • Conduct quarterly reviews of individual planning and investigate timesheet variances
  • Plan and schedule annual client success initiatives

Supporting Head of CFO Services

  • Manage and execute 90-day projects
  • Prepare data and reports for weekly Level 10 and CFO leadership meetings

Practice Administration

  • Review software subscriptions, client recharges, and billing accuracy
  • Align engagement letters with billing and oversee SARS e-filing notifications
  • Arrange training and ensure compliance

Team and Client Success

  • Organize team events, onboarding/offboarding, and identify upsell opportunities
  • Manage client onboarding, rescoping needs, and database accuracy on Zoho CRM
  • Conduct weekly client calls and support leadership with admin tasks

Company Culture and Training

  • Foster a positive company culture through events and teamwork
  • Promote company values and support internal processes
  • Complete training, certifications, and ensure team upskilling on tools and software
  • The ideal candidate for this position will be a Bcom graduate who completed CIMA, SAIPA or AGA. Project management experience, and experience with an accounting services division would be  advantageous.

Characteristics of the ideal candidate

  • Excellent communication and presentation skills.
  • Attention to detail & Analytical thinking
  • Process driven
  • Ability to build and maintain relationships with stakeholders
  • Independent worker and self starter

Skills and abilities of the ideal candidate

  • Communication & Empathy
  • Adaptability
  • Administrative / Management  jobs


  • Cape Town, Western Cape, South Africa iMedrecruit Full time

    iMedrecruit seeks a Practice Administrator Assistant to support our Orthodontic Practice in Cape Town.Responsibilities include:Coordinating patient appointments and schedulingProviding exceptional client service and ensuring a positive experienceCommunicating effectively with clients and medical staffMaintaining accurate and up-to-date patient...


  • Cape Town, Western Cape, South Africa Great Expressions Dental Centers Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Dental Practice Coordinator to join our team. The successful candidate will be the first point of contact for patients visiting or calling our dental office, providing exceptional customer service by greeting patients, scheduling appointments, managing patient records, and handling general...

  • Practice Management Lead

    32 minutes ago


    Cape Town, Western Cape, South Africa Job Link Placement Full time

    Job Overview:We are seeking a highly skilled Practice Manager to join our team at Job Link Placement. As a Practice Manager, you will be responsible for overseeing the day-to-day operations of the firm, including managing the financial aspects, human resources, office operations, client relations, compliance, technology and information management, risk...


  • Cape Town, Western Cape, South Africa iMedrecruit Full time

    We are seeking a skilled Digital Dental Coordinator to join our team at iMedrecruit. The successful candidate will be responsible for managing patient treatment plans, providing administrative support, and enhancing the patient experience through effective communication and technological proficiency.This position requires a proactive, professional, and...


  • Cape Town, Western Cape, South Africa Bradshaw LeRoux Consulting Full time

    Location: Cape Town and Germiston South (Wadeville) Qualification or Similar Experience: SHEQ, Environmental Studies, Waste Management Experience: No experience required, though any experience in the field would be advantageous Position Type: SHEQ Officer (to work closely with operations - coordinating, admin, and more) We are looking for a passionate and...


  • Cape Town, Western Cape, South Africa ICG Medical Full time

    Job Title: Salesforce Administrator ExpertAbout Us:ICG Medical is a leading healthcare staffing and recruitment company dedicated to delivering exceptional service and support to healthcare professionals and organizations. Our team is passionate about making a positive impact in the healthcare industry by connecting talented individuals with suitable...


  • Cape Town, Western Cape, South Africa DLK Group Full time

    Job RequirementsTo be successful in this role, you will need to have a National Diploma/Degree or relevant technical qualification, as well as 4+ years of experience in Active Directory administration. You will also need to have strong technical skills, including Microsoft Active Directory Administration, certification in MCSE in Domain Services, and...


  • Cape Town, Western Cape, South Africa University of Fort Hare Full time

    **Job Description:**The Procurement Administrator will be responsible for implementing new procurement initiatives, monitoring the performance of existing solutions, and providing excellent administrative support to the procurement team. The ideal candidate will have a strong understanding of procurement principles and practices, as well as excellent...

  • Financial Administrator

    14 minutes ago


    Cape Town, Western Cape, South Africa Latitude Resource Full time

    Latitude Resource, a prominent printing and manufacturing business based in Kuilsriver, Cape Town, is seeking an experienced Financial Administrator to join their finance team on a permanent basis.As a key member of the finance team, the successful candidate will be responsible for managing debtors accounts, processing invoices, and maintaining accurate...


  • Cape Town, Western Cape, South Africa National Sea Rescue Institute Full time

    The NSRI requires a highly skilled Administrative Support Specialist to manage the day-to-day operations of the CEO's office. This includes providing executive secretarial and administrative support to the CEO, Board, and Committees.Responsibilities:Calendar Management: Coordinate the CEO's schedule, ensuring timely appointments and...


  • Cape Town, Western Cape, South Africa Time Personnel Full time

    RequirementsGrade 12 qualification in Business Administration advantageousMinimum 5 years proven experience in a related role with strong administration and Excel skillsUnderstanding of financial management including budgeting and reportingKnowledge of procurement regulations, ethical practices, and industry trendsExcellent organizational and time-management...


  • Cape Town, Western Cape, South Africa Synergy Jobs (Pty) Ltd Full time

    We are a well-established and reputable Physiotherapy and Biokinetics practice located in Durbanville.A vacancy has arisen for an Admin Assistant to join the team. This is a junior clerical appointment and remuneration will be aligned accordingly.The successful incumbent should have demonstrable competencies and experience or be expected to perform as...


  • Cape Town, Western Cape, South Africa Momentum Full time

    About the RoleThis position requires a highly skilled and experienced professional to manage the day-to-day activities of the Administration team.The ideal candidate will have leadership experience and be able to drive change and innovation within the team.You will be responsible for ensuring compliance to regulatory Treating Customer Fairly outcomes and...


  • Cape Town, Western Cape, South Africa Placement Point Full time

    We are looking for a highly organized and detail-oriented individual to fill the role of Storehouse Administrator at Placement Point. In this position, you will be responsible for maintaining accurate records of inventory levels and movements, and will be responsible for conducting regular stock counts and audits.The successful candidate will have a strong...


  • Cape Town, Western Cape, South Africa TFG (The Foschini Group) Full time

    Job SummaryWe are seeking an experienced Payroll Administrator to join our Human Resources team. As a Payroll Administrator, you will be responsible for the accurate and timely processing of employee payrolls. This role requires strong analytical and organizational skills, as well as excellent communication and interpersonal skills.The successful candidate...


  • Cape Town, Western Cape, South Africa West Coast Personnel Full time

    Job Description:A leading civil engineering firm is seeking an experienced Human Resources Administrator to join their dynamic team. This generalist role is essential for providing effective HR administrative support to the HR Manager, with a focus on managing the employee life cycle.Key Responsibilities:Attracting, recruiting, and selecting top...

  • HR Administrator

    15 hours ago


    Cape Town, Western Cape, South Africa HR Genie Full time

    Position: HR AdministratorCompany: Boutique Ice Cream CompanyLocation: Cape Town, Western Cape, South AfricaAbout Us: We are a charming boutique ice cream company nestled in the heart of Cape Town. Our passion for creating delightful, artisanal ice creams has won us a loyal following of customers who savour each unique flavour. As we continue to grow, we're...


  • Cape Town, Western Cape, South Africa Voltex SA Full time

    Job DescriptionWe are seeking a highly skilled Administrative Accountant to join our team at Voltex SA. As an Administrative Accountant, you will be responsible for the recovery of debts and reconciliation of debtors' accounts in a timely and efficient manner.Your Key Responsibilities:Monitor debtors and administer debtor master records on the system (age...


  • Cape Town, Western Cape, South Africa Ziyo – Accountants with Heart Full time

    About UsZiyo is a specialist consulting and accounting practice based in Cape Town. Our team has a strong commitment to making a positive impact in the non-profit sector.Job ResponsibilitiesWe are seeking a highly skilled and motivated individual to fill the role of office administrator. The successful candidate will be responsible for providing...


  • Cape Town, Western Cape, South Africa DLK Group Full time

    Job OverviewThe DLK Group is seeking a highly skilled Active Directory Administrator Lead to lead our team in delivering exceptional service to our clients. As a key member of our IT department, you will be responsible for designing, implementing, and maintaining Enterprise Directory Services.Key Requirements:National Diploma/Degree or relevant technical...