HR Business Partner

1 month ago

Midrand, South Africa Ultra Personnel Full time
Job Purpose
To provide HRBP services and handle specific HR projects within the group, to achieve the group's goals and strategic objectives on a sustainable basis.
Be accountable for full compliance in line with local legislation, company policies and procedures
Focus on Healthcare Groups HR Governance and Learning and Development
Framework, including the submission of Audit Reports and WSP/ATR
Communicate, ensure implementation and maintain compliance with values, behaviours, local HR policies, practices, procedures, local labour laws and regulation
Act as the HRBP for the Commercial organization

Effective Business Partnering
Coach, build, enable manager capability and effectiveness by ensuring that practices and processes are aligned with the business and HR strategies
Act as business partner locally and for FWA, facilitator, trusted advisor and coach on all HR related issues for the businesses, under the guidance of the HR
Manager and/or designate
Coach managers to effectively drive execution of annual and daily processes:
Performance Management
Annual Compensation processes in alignment with globally practices
Talent Acquisition (i.e. recruitment, offers, onboarding etc).
Talent Management Process, succession planning, performance management process
Change Management
Ensure HR Administration excellence across all operations and functions within the Business Unit
Support the Business with appropriate HR practices to facilitate business transformation
Actively build relationships and network with business team and line management through communicating appropriately and proactively providing solutions to address business needs
Work with line managers to identify key trends, shifts or issues relating to people that impact on strategy delivery and ensure that an effective HR plan is in place address these issues

Learning & Development
Facilitate the WSP/ATR process by, collating of data on relevant spreadsheet
Ensure completed plan is submitted by end April of each year (as per SETA reporting timelines)
Apply for relevant Discretionary Grants (DG) during the appropriate windows
Ensure that relevant deliverables (reports) for DGs are submitted to SETA by submission date/s
Ensures Skills Development is optimised through Learnerships and proper administration and recording of all training interventions
Implement a Skills Matrix for all employees and maintain the database
Plan all training sessions (Internal & External) in line with Skills Matrixand Training Budget
Standardise non-GMP training reporting to HR Department
Manage the training on-line system via the e-LMS system
Learnership: Delivering the yearly Sales Learnership (On-boarding, Graduation, Off-boarding, absorption into the business)

Recruitment/ Talent Management/ Success planning
Implement, drive and manage a fair and consistent recruitment practice that is aligned to the EE Act
Manage the engagement of successful candidates by ensuring that all the required documents are completed and signed and processed through Payroll
Recruit, select and place candidates in terms of agreed recruitment and selection process and turnaround times required
Create HR documentation such as employee contracts and ad hoc letters

Industrial Relations
Provide advice and support to Line Managers on Disciplinary and Grievance matters
Ensures full HR / IR compliance with all labour related (and other relevant) legislation, including BCEA, LRA, SDA, OHASA, etc.
Facilitate adherence to HR policies and procedures
Management of Performance Improvement Plans (PIP)

Corporate Social Initiatives (CSI)
Run initiatives a minimum of once a quarter
Manage and maintain relationships with the relevant beneficiaries and/or key Stakeholders

HR Governance
Provide requested HR information for all Internal and External audits (Deloitte/ PWC/ QA/ COIDA/ Dept of Labour audits and site visits)
Own the process of assessing and submitting documentation for HR Audits
Submit information for Compensation & Benefit Bench Marking processes as well as identify and recommend areas of opportunity to improve

Payroll
Solid understanding of reconciling billings: Discovery Medical Aid/ AF Pension and Provident Fund
Understand and process end-to-end Disability Claims and Funeral Claims
Review monthly payroll and verify input against instructions from the FWA team
Review and ensure sign off by relevant parties of the monthly payroll variances against the input

HR Digital/ Systems
Ensure that data on Bamboo HR is up to date, assisting with HR related Informetica queries
Custodian of the Performance Management System, Collaborator
HR Digital Components: Surveys/ presentations / systems

Policies and Procedures
Redrafting and revising all HR policies and procedures, in line with the Business needs, current legislation and best market practice
Track updates and make changes (if necessary) before specified expiry dates
Generate Change Control (CCs) for all policy updates, revisions, etc.

Qualifying Requirements
Pre- requisite related bachelors degree
Post-graduate qualification advantageous, specialising in HR/ Industrial or Organisational Psychology
Minimum 4 - 6 years HR experience within the pharmaceutical/ medical industry, for a multinational organisation. (This is non-negotiable)
Minimum 5 years senior HRBP/ HR Management experience
Embodies Values and Behaviours in all internal and external interactions
Proven track record of all HR audit submissions and WSP/ATR for CHIETA submissions, will secure
Drive for excellence, ability to manage complexity and change management dynamics
Ability to work and manage in a virtual environment
Excellent interpersonal skills, analytical skills, strong self-drive, high level of perseverance and patience, good interdependent partnering skills, listening skills, communication skills
Time management, service orientation, integrity, confidentiality, assertiveness, attention to detail, reliable, enthusiastic, effective approach to team working, focused, consistent, accountable, self-management, committed
Ability to prioritise and organise workload effectively within a changing environment.
Work independently with a high degree of responsibility.
Work well under pressure and to deadlines
Excellent ability to relate with a multicultural team and drive to build a diverse workforce with a good mix of gender and nationality diversity
Willingness to develop personal skills and take wider responsibility
Lead by example in managing stress and pressure appropriately
Being flexible to the needs of the changing environment, plan priorities, following through to ensure that quality standards of own work is consistently and accurately maintained
Take ownership and accountability for tasks and activities and demonstrate effective self-management

Must have a Bachelors Degree and Pharma experience within a multi-national organization
Strong Employment Equity and commercial experience
Must have experience working with the Top Employer accreditation
Solid understanding of Payroll
Our Forensics Factory will be apart of this role, so having some understanding of factory will be good

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