Secretary to Chief Director Finance
6 days ago
- An appropriate three (3) year qualification (ideally in Office Administration/Secretarial) coupled with 6 - 12 months office administration/secretarial experience or
- Grade 12 with two (2) years experience in the field of secretarial / office administration.
- Experience in writing memos and taking minutes.
- Knowledge of the MS Office package, with experience in word processing, Outlook, Power Point and Excel (Which may be assessed if need be.)
Provide a clerical support service to the Chief Director:
- Liaise with travel agencies to make travel arrangements. Checks the arrangements when relevant documents are received;
- Arrange meetings and events for the Chief Director. Identifies venue, invites role players, organises refreshments and sets up schedules for meetings and events;
- Process the travel and subsistence claims for the unit;
- Process all invoices that emanate from activities of the work of the Chief Director;
- Record basic minutes for the meetings of the Chief Director where required;
- Draft routine correspondence and reports;
- Does filing of the documents for the Chief Director and the unit where required;
- Administer matters like leave forms, leave registers and telephone accounts;
- Handle the procurement of standard items like stationery and refreshments;
- Collect all relevant documents to enable the Chief Director to prepare for meeting
- Receive telephone calls and refers the calls to the correct role players if not meant for the Chief Director;
- Record appointments and events in the diary for the Chief Director;
- Type documents for Chief Director;
- Operate office equipment like fax machines and photocopiers;
Remains Up to date with regards to prescripts/policies and procedures applicable to his/her work terrain
- Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that application thereof is understood properly;
- Remain abreast with the procedures and processes that apply in the office of the Chief Director.
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Secretary to Chief Director Finance
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Secretary to Chief Director Finance
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Pretoria, South Africa Jobted ZA C2 Full timeMinimum Requirements - An appropriate three (3) year qualification (ideally in Office Administration/Secretarial) coupled with 6 - 12 months office administration/secretarial experience or - Grade 12 with two (2) years experience in the field of secretarial / office administration. - Experience in writing memos and taking minutes. - Knowledge of the MS...
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