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Specialist: MI Secretariat

3 months ago

Pretoria, South Africa The Skills Mine Full time

Requirements

  • Degree in Law (LLB) and CGISA professional qualification
  • Minimum of 5 years secretarial experience (post qualification) and at least 4 years as a Company Secretary
  • Experience in the Public Sector

Responsibilities 

  • Develops and maintains the MI secretariat and governance process, policies, and related procedures
  • Ensures defined secretariat and governance processes are in line with best practice in the field and meets all legislative and regulatory requirements
  • Schedules monthly and special MIC meetings and ensures quorum has confirmed attendance of these meetings
  • Ensures venue and relevant technology support systems have been reserved for the MIC meetings
  • Ensures compliance with relevant regulatory requirements, standards, codes, and best practice
  • Provides governance and company secretarial support to the MIC for matters requiring approval, including reviewing and drafting resolutions taken by the MIC
  • Responsible for supporting the governance process relating to the development and implementation of the case management system
  • Develops a membership profile and procedure for the recruitment and appointment of members in line with current governance practice
  • Develops and regularly reviews the effectiveness of the terms of reference of the relevant committees
  • Oversees the implementation and maintenance of the record and document management system for the relevant committees to ensure the safeguarding of documentation of the relevant committees
  • Ensures the cooperation with Corporate Legal Services on all matters relating to the disclosure of documentation relevant to the material irregularity process
  • Owns and manages relationships with relevant internal and external stakeholders
  • Liaises and interacts with key stakeholders & management to share information, resolve challenges, and make recommendations for improvements
  • Oversees the financial management relating to the activities of the MIC and ACMI
  • Contributes to the development of the business unit’s budget and manage the allocated project expenditure