Temp Receptionist

3 weeks ago

Cape Town, South Africa West Coast Personnel Full time

Job Title: Temporary Receptionist - minimum 5 years experience

Location: Bellville (Cape Town) (candidates MUST reside in or around Bellville)

Duration: 3 - 6 months

Salary: Dependent on experience

Working hours: Monday to Friday 08h00 to 17h00

Job Description:

My client (in the Oil & Gas industry) is seeking a skilled Temporary Receptionist to join their dynamic team. The ideal candidate must have experience in managing front desk responsibilities/switchboard, excellent communication skills, and the ability to handle travel bookings efficiently. If you thrive in a fast-paced environment and have a background in switchboard operations, we encourage you to apply.

Key Responsibilities:

  1. Reception Duties:
  • Greet and assist visitors in a professional and friendly manner.
  • Answer, screen, and forward incoming calls promptly.
  • Manage and organize the reception area.
Travel Coordination:
  • Arrange domestic and international travel for employees.
  • Coordinate flights, accommodations, and transportation for business trips.
  • Ensure travel itineraries align with company policies and budget constraints.
Switchboard Operations:
  • Operate and manage a multi-line switchboard system.
  • Direct calls to the appropriate person or department.
  • Handle inquiries and provide basic information to callers.
Administrative Support:
  • Assist with general administrative tasks as needed.
  • Manage incoming and outgoing mail and packages.
  • Maintain office supplies and ensure the reception area is tidy.

Qualifications: (Candidates not meeting these requirements will not be considered)

  • Previous experience as a receptionist (minimum 5 years).
  • Proven experience in handling travel arrangements and bookings a must.
  • Familiarity with switchboard operations and phone systems.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Proficient in MS Office (Word, Excel, Outlook).
  • Speak, read and write English and Afrikaans very well

Additional Requirements:

  • Ability to work independently and collaboratively in a team.
  • Professional and presentable appearance.
  • Strong attention to detail and problem-solving skills.
  • Flexibility to adapt to changing priorities and responsibilities.

How to Apply:

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