Junior Warehouse Stock Controller and General Administrator

4 days ago

Pretoria, Gauteng, South Africa Execustaff Recruiting Services Full time
Job Summary:
  • The Junior Warehouse Stock Controller & General Administrator is responsible for maintaining accurate stock records, assisting with general warehouse administration, and ensuring efficient stock movement in a refrigerated environment.
  • This role also involves investigating stock discrepancies, theft, and disciplinary issues, including reviewing security camera footage.
Key Responsibilities:
  • Stock Control & Warehouse Operations
  • Monitor and maintain stock levels in a temperature-controlled warehouse.
  • Conduct regular stock counts, cycle counts, and full inventory audits.
  • Record and report stock movements (receipts, dispatches, transfers).
  • Coordinate with suppliers, drivers, and warehouse staff to manage deliveries and shipments.
  • Ensure stock is stored correctly, following temperature and handling guidelines.
  • Investigate stock discrepancies, losses, or damages and report findings.
Security, Investigations & Disciplinary Support:
  • Monitor and analyse CCTV footage to identify stock theft, losses, and security breaches.
  • Conduct investigations into stock theft or unauthorized stock movements.
  • Assist in gathering evidence for disciplinary procedures related to stock control violations.
  • Work closely with management and HR on disciplinary actions and reports.
  • Ensure all security and loss prevention protocols are followed.
General Administration:
  • Maintain accurate inventory records using warehouse management systems (WMS).
  • Process and file purchase orders, delivery notes, and invoices.
  • Prepare stock and security investigation reports for management.
  • Handle customer and supplier inquiries related to stock availability and deliveries.
  • Ensure all stock control and investigation processes comply with company policies.

Other Duties:
  • Maintain a clean and organized work environment in accordance with health and safety regulations.
  • Support the team with additional administrative and operational tasks as required.
  • Adhere to company policies, standard operating procedures (SOPs), and safety regulations.
Requirements:
  • Qualifications & Experience:
  • Previous experience in stock control, warehouse operations, or administration preferred.
  • Experience working in a refrigerated warehouse environment is an advantage.
  • Knowledge of loss prevention, stock investigations, or security monitoring is a plus.
  • Familiarity with warehouse management systems (WMS) and Microsoft Office (Excel, Word,
  • Outlook).
  • Understanding of workplace disciplinary procedures is an advantage.
Skills & Competencies:
  • Strong attention to detail and accuracy.
  • Excellent problem-solving and investigative skills.
  • Ability to work with CCTV systems and analyse footage.
  • Good communication and reporting skills
  • Ability to work independently and as part of a team.
  • Ability to handle confidential information with integrity.
Physical Requirements:
  • Ability to work in a cold storage environment for extended periods.
  • Comfortable lifting and moving stock items as required

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