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Business Administrator

1 month ago

Johannesburg, Gauteng, South Africa Jobking Full time

MAIN PURPOSE OF THE JOB


Perform business administrative duties to provide assistance to SGS Agriculture, Food & Life and CRS management, operations and technical staff and customers.


RESPONISIBILITIES
General

Ensure adherence to Standard Operating procedures
Ensure adherence to company Code of Ethics
Ensure all duties are performed in accordance with accepted service delivery standards.
Maintain quality, efficiency and confidentiality of service.
Liaise with and assist Business Manager, CRS Operations Manager and Managers of the AFL Business units.
Perform any other reasonable tasks as assigned by direct line manager
Adhere to all quality and safety requirements of the SGS management system.
Perform any other reasonable tasks as assigned by direct line manager

Administration

CRS coordination – coordination of inspection and testing activities.
Business Procurement Administration
Ensure Preferred Suppliers are used.
Purchase Requests
Receiving of services/goods
Order follow up
Supplier performance feedback
Business Support
Apply Procurement policies and procedure

Liaison with customers via telephone or email.
Ensure all messages are conveyed to relevant people.
Adhoc administration duties required by the Business Manager.
Travel arrangements.
Filing and maintenance of filing system.

Finance
Request new customer accounts be opened.
Raise and follow-up on Purchase Orders.
Arrange and follow-up payment for CBD or COD suppliers.
Providing instructions to Finance for invoicing.

Sample handling and distribution of results
Ensure prompt and efficient handling of samples as trained and per applicable procedure.

Attend to all operational matters related to work in progress at sample reception and new instructions received from customers / Operations Manager.

Preparation of test reports, emailing of results to customers, manual and electronic filing of job and / or test report.

Quality & Health & Safety System
Adhere to all quality and safety requirements of the SGS management system.
Actively participate in safety related activities.
Always wear appropriate protective clothing.
Adhere to all relevant HSE procedures and protocols.
Keep workplace and equipment neat and tidy.
Report deviations and communicate instructions to improve and maintain the quality system.

SPECIFIC AUTHORITIES


Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and report the situation to higher authority to take action.

Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.

Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

Other specific authorities as indicated on the Agri Food Laboratory Designated Staff List

QUALIFICATIONS
Education
Grade 12

Language:
High proficiency in English (Read, write, speak)
Proficiency in local vernacular would be advantageous (Read, write, speak)
Excellent computer literacy in Word, Excel, Outlook, PowerPoint
Knowledge of quality management systems

Experience
5 years administration experience
Knowledge of process flow within a professional environment

Competencies
Attention to detail and accuracy.
To operate under minimum supervision
Excellent interpersonal skills towards colleagues, customers and suppliers.
Excellent communication skills.
Well organized and able to plan.
High level of initiative and self-motivation.

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