Supply Chain Officer

2 weeks ago

Pretoria, South Africa Adzuna ZA B C2 Full time
Skills and Qualifications Required:
  • Diploma or degree in Supply Chain Management or equivalent NQF qualification
  • 2-4 years experience in Supply Chain Management
  • Computer literate with excellent MS word, Excel and PowerPoint presentation skills, Sage Evolution preferred)
  • Good Knowledge of B-BBEE Act and PPPFA, PFMA, Treasury
  • Have good time management skills
  • Planning and organising skills
  • Analytical and problem solving skills to deliver appropriate solutions
  • Have the ability to work well as part of a team
  • Report writing skills
  • Self-motivated and pro-active
  • Have strong negotiation skills
  • Have resilient stress management abilities
  • Ability to provide advice and engage with various stakeholders
Functional Output and Activities:

Administration and support by managing finances efficiently
  • Manage the extensions of service provider contracts as and when the need arises
  • Maintain and update all SCM templates and process flows
  • Maintain an audit trail of all procurement processes and contract renewals performed
  • Ensure that all goods and services procured are in line with the approved budget of Council
  • Attend to all related audit queries timeously
  • Assist with assessing and mitigating risks
  • Provide support and assistance in the formulation and revision and supply chain policies
  • Prepare monthly, quarterly and annual reports

Manage the tender process
  • Coordinate all formal procurement processes and tenders for operational services
  • Prepare and coordinate the adjudication documentation and manage the process until final approval
  • Develop and issue bid conclusion correspondence
  • Ensure that Conflicts of interest is appraised and managed optimally

Procurement Services
  • Manage and execute daily procurement processes for professional services
  • Ensure all procurement activities are carried out in line with the company policies and procedures
  • Work towards contracting suppliers through competitive processes, to achieve efficient and consistent procurement with maximum value for money
  • Issue purchase orders
  • Prepare, maintain, and review purchasing files and reports
  • Liaise with suppliers to resolve all procurement challenges and discrepancies
  • Ensure staff awareness on procurement matters

Quality Management
  • Review requisition orders in order to verify accuracy, specifications and budget cost centre
  • Compare suppliers' invoices with bids/ quotes against purchase orders in order to verify accuracy
  • Close out orders when confirmed as correctly received items and approve invoices for payment

Supplier database management
  • Ensure that new supplier files are opened
  • Update the Supplier register on an annual basis

Budget Management
  • Assist in the development of annual procurement plan
  • Ensure that all good and services procured are in line with the approved budget of Council

Maintain relations the company divisions, Council Members and external Service Providers
  • Provide assistance in respect of procurement matters to all divisions on request
  • Liaise with staff within the company, Committees, Boards, Council and Service providers to obtain information and ensure that necessary actions are completed on a timely basis; in addition, develop a good working relationship with them
  • Ensure that service providers adhere to the company Occupational Health and Safety.
  • Attend to phones and other queries

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