Procurement Officer

4 weeks ago

Port Elizabeth, South Africa Adzuna ZA B C2 Full time

Procurement Officer - Technical

Port Elizabeth

The Main purpose of this role is to coordinate allocated projects and further act as the central point of contact for the Project, Finance & Sales teams to ensure projects are carried out in an efficient and effective manner. The person will play a crucial role in managing the procurement process for our company, ensuring the timely and cost-effective acquisition of materials, equipment and services essential for our operations. In addition, this role is also responsible for the sourcing of logistics providers, the registration of new trailers and all import and export activities. This position will report to the Financial Controller.

Key Performance Areas

  • Sourcing and Supplier Management
    • Identify reliable suppliers and OEM’s for manufacturing raw materials, OEM equipment and services.
    • Build and maintain strong relationships with suppliers to ensure timely delivery and negotiate favourable terms and conditions.
    • Source new OEM components and receive quotations, as per technical data provided by the sales force for quotation purposes.
    • Coordinate import and export logistics with relevant suppliers.

  • Procurement Process
    • Develop and implement procurement strategies to optimise cost, quality and efficiency.
    • Evaluate purchase requisitions and initiate the procurement process, ensuring compliance with company policies and regulations.
    • Conduct price negotiations and review contracts to secure advantageous terms (w.r.t. mill orders, project related goods and price changes)
    • Follow up on outstanding orders and keep an outstanding orders list that is regularly updated with feedback.
    • Purchasing of all goods as per BOM’s (Bill of Materials).
    • Ensure material price list updates and regular distribution to the various teams.
    • Ensure that all BOM’s internal schedules are accurate and are updated timeously with any price changes.
  • Quality Control
    • Collaborate with the Quality Assurance team to ensure that procured items met the required quality standards and trailers are manufactured in accordance with the relevant NRCS standards.
    • Implement processes to inspect, question and verify received goods for quality and quantity to ensure compliance with NRCS requirements.
    • Conduct annual supplier reviews as per quality system requirements.
  • Admin, Documentation and Reporting
    • Maintain accurate records of purchases, pricing and inventory levels.
    • Maintain OEM price files and circulate to relevant internal customers.
    • Capturing of purchase orders and ensuring that orders are authorised according to Company mandates, before orders are place.
    • Ensure that all documentation is processed, authorised and filled in line with Company requirements and procedures.
    • Ensure that all procurement admin processes are completed according to month end guidelines.
  • Compliance and Regulations
    • Stay updated with relevant laws, regulations, and industry standards related to procurement.
    • Ensure compliance with legal requirements and company policies in all procurement activities.
    • Ensure that local supplier BEE credentials are provided and updated according to internal requirements.
  • Imports and Exports
    • Completion of all required documentation for customs purposes.
    • Direct dealing with freight forwarders – arranging delivery/collection of all imports and exports.
    • Ensure that all customs documents that are required for VAT purposes are obtained and sent to Finance in a timely manner.
    • Ensure that all Import and Export requirements are met.

Experience and Qualifications

  • 2-3 years relevant experience in a similar position essential.
  • Relevant certificate / diploma in procurement or logistics will be advantageous.
  • Strong negotiation and communications skills is essential.
  • Attention to detail and accuracy in record-keeping is essential.
  • Knowledge of basic accounting principles will be advantageous.
  • Experience in a manufacturing environment (job costing) advantageous.
  • Valid driver’s licence
  • Knowledge of SARS Customs Rules and Incoterms would be advantageous.
  • Working knowledge of Pastel Partner Accounting Package V19 – advantageous.
  • Intermediate knowledge in MS Excel - essential.
  • Intermediate knowledge in other MS Office packages (e.g. Word, Outlook, Power Point, etc.)
  • Intermediate knowledge of virtual programmes (e.g. MS Teams, etc.)

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