Accounts Payable
3 weeks ago
- Matric.
- Possessing a minimum of 5 years of relevant experience in accounts payable, accounts receivable, and inventory control.
- Demonstrated experience in handling foreign currencies.
- Strong proficiency in Microsoft Office Word, Outlook, and Excel.
- Familiarity with accounting software such as QuickBooks or Pastel.
- Excellent organisational and time-management skills.
Accounts Payable and Receivable:
- Issue estimates and invoices to customers promptly.
- Send monthly statements to customers.
- Process supplier invoices daily according to procedures and hand slips to relevant personnel.
- Issue purchase orders to suppliers, including those requested by technicians and for spare parts and machinery.
- Ensure accurate recording of all bank transactions in QuickBooks by the 9th of each month.
- Reconcile petty cash and bank statements monthly according to established procedures.
- Record stock transactions in the system.
- Maintain correct stock levels.
- Coordinate and delegate physical stock counts.
- Manage the fixed asset registry.
- Manage cash withdrawals and reimbursements.
- Review and submit payment sheets by specified deadlines.
- Reconcile petty cash monthly and obtain necessary approvals.
- Liaise with banks for various purposes, including foreign payments.
- Assist in processing bank statements and follow up on missing invoices.
- Coordinate with the accountant to collect reconciled bank statements.
- Submit all necessary documentation for VAT processing.
- Ensure timely submission of VAT payments to avoid penalties.
- Prepare and update monthly reports for meetings.
- Review reports received from relevant departments.
- Provide additional financial information as requested.
- Assist in system maintenance and updates.
- Manage client database and updates as required.
- Monitor and respond to quotation and order requests.
- Track parts and machine orders, ensuring timely communication with technicians and customers.
- Manage leave applications and tracker.
- Ensure timely payment of PAYE and WCC.
- Organise staff training sessions.
- Respond to emails and customer queries promptly.
- Manage deadlines effectively and delegate tasks when necessary.
- Review and upload company newsletter content.
- Coordinate the ordering of printed media.
- Assist in organising expos, events, and advertisements.
- Coordinate website maintenance through the IT Company.
Submissions for this vacancy will close on the 14 June 2024, however, you will still have the opportunity to submit your CV for this position till 7 July 2024.
Please Note:
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.
PoPI Act:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive".
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