Finance Assistant and Admin Controller

2 weeks ago

Sandton, South Africa Ann Swann Personnel Services Full time
Permanent

JHB00173- Finance- Gauteng, Sandton
- (Market related)
  • We are seeking a dynamic and versatile

Finance Assistant and Admin Controller with a strong understanding of HR processes and the use of SUN Systems software would be highly beneficial. This role requires a detail-oriented, organised, and motivated individual who can effectively handle financial tasks, provide administrative support, and contribute to HR-related activities.

Key Responsibilities:

Financial Documentation:

  • Collect and organise tax invoices daily, ensuring alignment with relevant Proof of Delivery (POD) documents.
  • Collaborate with the warehouse team to address any missing documents and maintain accurate records.
  • Match invoices with PODs and update records accordingly.
  • Send out daily invoices and monthly statements to customers.
  • File debtor invoices along with proofs of delivery and creditor invoices for EFT payments, attaching relevant supporting documents.

Vendor Relations:

  • Liaise with the Sales Entity Accountant and Finance/HR & IT Manager regarding any identified discrepancies.
  • Handle vending machine restocking and reconciliation of cash intake.
  • Address customer queries related to invoices, PODs, or statements.

Administrative Support:

  • Create purchase orders and manage general stationery orders.
  • Assist the Sales Entity Accountant with monthly creditors reconciliations and invoice expense bookings.
  • Support the Sales Entity Accountant in capturing cashbook information and monthly SGA reconciliations.
  • Complete data capture for First Auto, enabling subsequent review by the Accountant.

Training and HR:

  • Maintain and manage the training register for staff, ensuring timely completion of training and filing of relevant certificates.
  • Collaborate with SEESA to update SETA Skills report and support annual submission.
  • Assist in creating and maintaining a training matrix, coordinating with the SHEQ controller for ISO compliance.
  • Keep employee personal files up to date and update the leave register.

Documentation Management:

  • Establish and manage a working archive system, ensuring adherence to regulatory document retention requirements.
  • Assist in creating and updating the asset register, labelling assets as per policy, and managing asset documentation.

Compliance and Reporting:

  • Work with SEESA to submit annual Equity reports.
  • Provide assistance to auditors by furnishing copies of invoices, statements, and other documentation as required for yearend audits.

General Support:

  • Assist with travel arrangements and event coordination.
  • Take minutes during Management and Staff meetings and maintain records.
  • Prepare refreshments for visitors.
  • Undertake other general administrative tasks and fulfil reasonable requests as needed.

Principal Accountabilities:

  • Maintain an organised filing system for invoices and documents.
  • Manage HR personal files and training registers.
  • Support the Sales Entity Accountant with daily financial tasks and data capturing.

Qualifications and Skills:

  • Relevant academic qualifications or certifications in finance, accounting, administration, or a related field.
  • Proven experience in accounting and administrative support roles.
  • Solid knowledge of financial principles, practices, and terminology.
  • Familiarity with HR processes, including recordkeeping and compliance.
  • Proficiency in using SUN Systems software for financial data entry and reporting, would be beneficial.
  • Strong computer skills, including a high level of proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent organizational skills with a keen attention to detail.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and collaboratively within a team.
  • Strong problemsolving abilities and a proactive approach to tasks.
  • High level of discretion and ability to handle confidential information appropriately.
  • For more information please contact:
  • Juan Sargent

  • Admin Controller 108hr

    2 weeks ago

    Sandton, South Africa The Foschini Group Full time

    Job ID:16895Position Type:Full-TimeJob Function:Retail StoresWorkplace Type:StoresDivision:FoschiniProvince:GautengLocation:Johannesburg NorthSuburb:Sandton Central (Sandton)- Position Description:Admin Controller 108HR: Foschini SandtonSouth AfricaFull-timeAn exciting opportunity has arisen in our Foschini Sandton city store for Admin Controller 108HR. This...

  • Finance Lead

    3 weeks ago

    Sandton, South Africa VHG HR and Payroll Consulting Full time

    **PURPOSE OF ROLE** Responsible for managing the financial health of the Company to promote success and growth while maintaining legal financial practices. **KEY RESPONSIBILITIES** 1. Continuously identify (internal) and commercial (external) opportunities to drive business value. 2. Compile financial reports, leads the month-end closing process and...

  • Admin Assistant

    2 weeks ago

    Sandton, South Africa Emporia luxury hair Full time

    basic admin assistancecustomer caresalon assistanceJob Type: TemporaryContract length: 2 monthsSalary: From R4,500.00 per monthApplication Deadline: 2023/01/13Expected Start Date: 2023/01/25

  • Finance Administration Officer

    2 weeks ago

    Sandton, South Africa KCSA Full time

    **Job description** - Keeping accurate financial records using office software - Activities for invoices, expenses, petty cash. - Monitoring bank accounts and matching payments - Issuing and checking sales receipts and customer invoices, delivery notes, and supplier invoices. - Credit control (following up on customers for money owed) - General office...

  • Admin Manager

    2 weeks ago

    Sandton, South Africa Tsebo Group Full time

    **About Us**: We are recruiting for an Admin Manager. The Admin Manager is an integral part of our business structure and overall responsibility is to provide a financial supportive function within our service offering, creating harmonized workflow between Operations and Business. As a leading African Integrated Workplace Management Solutions Provider,...

  • Sales Admin Manager

    2 months ago

    Sandton, South Africa Pollock and Associates Full time

    Sales Admin Manager FMCG / Food & Bev /Agri ~ Retail Sandton - Gauteng - South Africa Our client is offering the opportunity to work for a financially strong, fast-growing multinational company. SADC experience in a similar position with the retail/consumer industry is highly advantageous. - Prepare Listing Documentation for Buyers. - Sales Order...

  • Sales Admin Manager

    2 weeks ago

    Sandton, South Africa Pollock and Associates Full time

    Sales Admin Manager FMCG / Food & Bev /Agri ~ RetailSandton - Gauteng - South AfricaOur client is offering the opportunity to work for a financially strong, fast-growing multinational company. SADC experience in a similar position with the retail/consumer industry is highly advantageous. Prepare Listing Documentation for Buyers. Sales Order Tracking. Adding...

  • Credit Controller

    1 month ago

    Sandton, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line** **Senior Credit Controller** **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Data Capturer

    3 weeks ago

    Sandton, South Africa Jeff-Art Signs (Pty) Ltd (Manufacturing) Full time

    **Job Overview** We are looking for a Data Capturer/Admin Assistant who is an individual that is proud of his/her work, who is efficient and would be an asset to the company. **Requirements**: - 3 Years’ experience in Data Capturing/Admin Assistant - Experience with basic administration - Matric certificate (pass) would be an advantage - Intermediate...

  • Admin Assistant: Sales

    2 weeks ago

    Sandton, South Africa Motus Corporation Full time

    Motus Vereeniging Multifranchise is on a lookout for an Admin Assist/trainee: SalesYour task as a sales Assist/trainee is to advise customers and offer them tailored solutions. For this purpose, you will receive comprehensive product training to be able to inform you about the various models, equipment and options. You will learn how to build and maintain...

  • Finance Administration Officer

    2 weeks ago

    Sandton, South Africa KCSA Full time

    Job description Keeping accurate financial records using office software Activities for invoices, expenses, petty cash. Monitoring bank accounts and matching payments Issuing and checking sales receipts and customer invoices, delivery notes, and supplier invoices. Credit control (following up on customers for money owed) General office administrative duties,...

  • Assistant Warehouse Controller

    3 months ago

    Sandton, South Africa HunterGatherer consulting Full time

    Our Client is looking for an experienced Warehouse Controller Duties will be to organize the warehouse, schedule deliveries, follow up with suppliers and stock and inventory take. Admin when required **Job Types**: Full-time, Permanent Ability to commute/relocate: - Sandton, Gauteng: Reliably commute or planning to relocate before starting work...

  • Sales and Admin Assistant Engineering

    4 weeks ago

    Sandton, South Africa SPILASTYLE CC Full time

    DIVISION: BROADCAST, COMMUNICATION AND MEASUREMENT DEPARTMENT: ADMIN JOB: SALES AND ADMIN ASSISTANT SANDTON REPORTING TO: DIVISIONAL MANAGER DESCRIPTION & DUTIES / JOB FUNCTION Ideal Candidate will exhibit high standards, excellent Bilingual (Eng & Afrikaans) communication skills and have an ability to take initiative and prioritize daily tasks. A...

  • Finance Business Partner

    2 weeks ago

    Sandton, South Africa Absa Bank Limited Full time

    Empowering Africa’s tomorrow, together one story at a time. - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary -...

  • Admin Assistant

    2 weeks ago

    Sandton, South Africa Intercare Group South Africa Full time

    ABOUTIntercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are.The Intercare Sandton...

  • Admin Assistant

    2 weeks ago

    Sandton, South Africa Intercare Group South Africa Full time

    ABOUTIntercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are.The Intercare Sandton...

  • Assistant Accountant

    2 weeks ago

    Sandton, South Africa OMNIA Full time

    Overview To provide internal financial reports which provide relevant information to management to assist them in planning, organizing and controlling the efficient running of the organization. To process journals, perform reconciliations and liaise with all relevant stakeholders to ensure accurate and complete accounting records and to contribute to the...

  • Admin Manager

    2 weeks ago

    Sandton, South Africa Tsebo Group Full time

    About Us:We are recruiting for an Admin Manager. The Admin Manager is an integral part of our business structure and overall responsibility is to provide a financial supportive function within our service offering, creating harmonized workflow between Operations and Business.As a leading African Integrated Workplace Management Solutions Provider, Tsebo...

  • Senior Financial Controller

    2 weeks ago

    Sandton, South Africa Pollock and Associates Full time

    Senior Financial Controller FMCG / Food & Bev /Agri ~ ICT ~ RetailSandton - Gauteng - South AfricaThe Senior Financial Controller will play a key role in the Company's success. We are seeking a Senior Financial Controller with 5+ years of experience to join our client's team.You will be in a possession of a Bachelor's degree in Accounting, Finance or CIMA,...

  • Sales and Admin Assistant Engineering

    2 weeks ago

    Sandton, South Africa SPILASTYLE CC Full time

    DIVISION:BROADCAST,COMMUNICATION AND MEASUREMENTDEPARTMENT:ADMINJOB:SALES AND ADMIN ASSISTANT SANDTONREPORTINGTO:DIVISIONAL MANAGERDESCRIPTION & DUTIES / JOB FUNCTION Ideal Candidate will exhibit high standards, excellent Bilingual (Eng & Afrikaans) communication skills and have an ability to take initiative and prioritize daily tasks. A strong ability to...