Account Payable Supervisor

2 weeks ago


Johannesburg, Gauteng, South Africa Unique Personnel Full time

Job Number

  • 69476

Job Type

  • FT Contract

Job Title

  • Account Payable Supervisor

Computer Skills

  • Syspro

Industry

  • Manufacturing

City

  • Johannesburg

Province

  • Gauteng
  • Processing, filing and Supervising in Accounts Payable Department.
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Maintains accounting ledgers by verifying and posting account transactions correctly.
  • Verifies vendor accounts by reconciling monthly statements and related transactions

Local Creditors:

  • Accurately process all Accounts payable invoices, including cash paid invoices.
  • Reaching processing deadlines (all current month invoices listed on GRN (Good Received Note) trial balance to be processed by the 3rd of the month.
  • At monthend, do the daily GRN's up to trial balance.
  • Followingup with branches and Head Office daily for outstanding paperwork related to processing and ensuring all required paperwork has been sent and signed as per policy.
  • Obtaining outstanding Invoices/Proof of Delivery's (POD's) from Suppliers and ensuring it is sent to the relevant branch as soon as received.
  • Daily followup on outstanding invoices and feedback request from Creditors clerk and Finance intern/ learner.
  • To find, extract and copy filed documents as requested by anyone who needs it, as well as the lists of invoices for the Auditors during audit period.
  • Create supplier account on SYSPRO
  • Process all supplier account adjustment
  • Add ewallet recipient on the eWallet Pro and ewallet beneficiary for authorization
  • Create supplier Accounts on the bank
  • Check and confirm that all supplier accounts including freight are correctly reconciled and large invoices saved on the Fdrive before processing payments
  • Issuing individual ewallet statements, reconciling of ewallet recon before the next payment and filling
  • Reconcile ABSA and FNB credit cards, request for related slips then process on SYSPRO
  • Manage the petrol cards on the bank site, adding drivers, ordering petrol cards and etags cards, cancelling petrol cards and sending out month end statements to the branches for reconciling
  • Prepare accruals at month end and send to Manager
  • Process and pay petty cash for all branches after confirming the recon and slips are accurate.
  • Preparing monthly payments list for both Discounts, Freight, Rent and Non discount creditors
  • Confirm and check that purchase orders and Buy Out Requisitions are authorized before payment.
  • Request and process 3rd party payments from Payroll before month end and process the Garnishees accordingly on syspro

Cash Book/Cash Processing:

  • Processing cash invoices on correct cash accounts or CBO50
  • Checking to ensure all cash invoices have correct paperwork.
  • Followup on outstanding CBO invoices to clear the bank recon

Foreign Creditors:

  • Filing of foreign creditors invoices in correct supplier folders.
  • Filing foreign paid invoices, proof of payments and remittances in correct folder.
  • Assist in getting invoices ready for payment by extracting invoices from folders
  • Process foreign transfer payment on the bank
  • Process and loading foreign salaries before the 18th of each month
  • Processing foreign supplier invoices using correct ROE's, insurance amounts and price variance
  • Checking the accuracy of the costing sheet when processing and reporting any shortage to Supply Chain
  • Preparing bank list (foreign payment) and notifying Management for payments to load
  • Request foreign statements or IC confirmation to prepare the IC confirmation and creditors aging at month end

BEE:

  • Request BEE Certificates/Affidavit, VAT Numbers and if not, VAT registered the company registration number from all suppliers, including cash buy out that we don't have on file
  • VAT Numbers to be uploaded on Syspro for every supplier account created
  • Keep updated file with BEE certificates

Routine Tasks:

  • Processing.
  • Filing.
  • Following up.
  • Clearing GRN Trial Balances.
  • Reaching Deadlines.
  • Supervision
  • Reconciling
    Inherent Requirements


Grade 1
  • Finance Degree
Years' experience with account payable or general accounting supervision.

  • Knowledge of basic accounting principles.
  • Company accounting software package proficient.
  • MS Office experienced.

Knowledge:

  • Knowledge of Accounts Payable
  • Knowledge of General Accounting Procedures
  • Knowledge of Relevant Accounting Software (such as Sage, FreshBooks, QuickBooks, Syspro, AccPac);
  • Proficient in data entry and Management.
  • Strong time management and organisational skills.
  • High degree of attention to detail.

Skills:

  • Meticulous Attention to Detail and Accuracy.
  • Strong Organizational and Planning Skills.
  • Information Collection and Management Skills.
  • Problem Identification and Resolution Skills.
  • Written and Verbal Communication Skills.

What Qualification

  • Financial Degree
**Minimum Qua

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