Design Administrator
2 weeks ago
About Us:
Tsebo Facilities is looking for a Design admin to assist with supporting the project.
As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful.
We take responsibility of our customers' non-core activities outside of their expertise, empowering them to focus on their core business.
Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.
Duties & Responsibilities:
Project Coordination and Documentation:
- Assist in maintaining project files, including drawings, specifications, and correspondence.
- Coordinate with project teams to ensure timely document submissions and approvals.
- Prepare meeting agendas, minutes, and action items.
Communication and Correspondence:
- Liaise with clients, contractors, and vendors to facilitate effective communication.
- Draft and proofread projectrelated correspondence.
Vendor and Supplier Coordination
- Communicate with suppliers, manufacturers, and subcontractors.
- Obtain quotes, samples, and product information as needed.
Design Library Maintenance:
- Organize and update the design library with material samples, finishes, and catalogs.
- Assist designers in sourcing materials and finishes for projects
Project Documentation and Filing:
- Maintain organized project files, both physical and digital.
- Archive completed projects and ensure proper documentation for future reference.
Meeting Support:
- Set up and prepare meeting rooms for design presentations and client meetings.
- Take meeting minutes and distribute action items to the team.
Administrative Support:
- Handle general administrative tasks, such as ordering office supplies and managing office equipment.
- Assist with other adhoc duties as required
Skills and Competencies:
- Knowledge of technical equipment, materials and suppliers used in facilities management.
- Have a good knowledge of machine tools, general maintenance.
- Familiar with instrumentation related to air conditioning systems and Building Management Systems.
- Negotiating skills
- Time Management Skills Supplier/Sub-Contractor management
- Experience with technical systems required
- Excellent skills with common hand and power tools
- Familiarity with building layouts and infrastructures Hospitality and customer centric focus
Qualifications:
- Matric
- Tertiary qualification in Design
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