Document Control Specialist
2 weeks ago
Job Summary:
Provides administrative and logístical support to the entire Supply Chain Team, which includes general administrative support, keeping minutes, and control document reproduction facilities.
Qualification:
- Grade 12 (NQF Level 4)
- Diploma in related field (preferred)
Experience:
- Minimum of 6 years administrative related experience in a governancecontrolled environment.
Key Responsibilities:
1.
ACCOUNTABILITY:
- Provide administration support to all the sections within Supply Chain
- Ensure that confidential documents are properly safeguarded
- Ensure that proper filling system is maintained
- Ensure an efficient document reproduction facility
- Help with the coordination and compilation of the SCM reports
- Ensure that SLA's with all the customers of SCM are drafted and properly kept
- Exude professional spirit at all times.
- Ensure that the Switchboard is staffed at all the times
- Ensure that the Reception area is always welcoming to customers of SCM
2.
DIRECTION:
- Manager, Support
- Company policies, rules, regulations, practices
- Delegation of Authority
- PFMA
- System manuals
3.
DECISION MAKING:
- Discretion is needed to make decisions in line of duty
Skills:
- Computer literate
- MS Windows, MS Word, MS Excel Outlook
- Well developed communication skills (Verbal and writing)
- Excellent numerical skills
- Must be able to motivate and create enthusiasm in others
- Selfstarter and ability to function well under pressure
- Reliable, insight and good judgement
- Welldeveloped attention to detail skills
- Deadline driven and the ability to prioritise work effectively
- Innovative and flexible
- Creative problem solving
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