Document Control Assistant

2 weeks ago


Pretoria, Gauteng, South Africa SNG GrantThornton Full time

Job Summary:


Provides administrative and logístical support to the entire Supply Chain Team, which includes telephone support, co-ordinating operational meetings, general administrative support, keeping minutes, and control document reproduction facilities.

Ensure that tender and Procurement documents are properly filed and well administered.

Qualification:

  • Grade 12 (NQF Level 4)
  • Diploma in related field (preferred)

Experience:

  • Minimum of 3 years administrative related experience

Key Responsibilities:

  • Ensure that there is confidentiality and integrity in the movement of documents and information at all times
  • Ensure that SCM reports are timely and professionally submitted
  • Ensure an efficient document reproduction process
  • Strengthen and maintain relationship with internal and external stakeholders
  • Improve accessibility of information to all stakeholders
  • Ensure that minutes of all the meetings taking place within SCM are properly documented signed and safeguarded
  • Maintain Document register for in and out flows of documents
  • Follow up on all missing documents and SCM actions on behalf of the manager
  • Ensure that all necessary information about SCM and the Company is published on time for the benefit of all SCM employees

Skills:

  • Computer literate
  • MS Windows, MS Word, MS Excel Outlook
  • Well developed communication skills (Verbal and writing)
  • Excellent numerical skills
  • Must be able to motivate and create enthusiasm in others
  • Selfstarter
  • Reliable, insight and good judgement
  • Must be able to pay attention to details
  • Must be neat and punctual
  • Innovative and flexible
  • Creative problem solving


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