Fleet Controller

2 weeks ago

Durban, KwaZulu-Natal, South Africa Stafflink Recruitment Solutions Full time

The Fleet Controller is responsible for overseeing all aspects of company Own as well as SR FML Fleet and is responsible for coordinating all mechanical and equipment repairs and services for the fleet.


The Key Functional Responsibilities:

  • Fleet Controlling the maintenance and repair of vehicles in the fleet.
  • Receipting of daily vehicle check sheets and for reporting on all new damages and defects to the Manager.
  • Responsible for daily vehicle uptime reporting and routine maintenance needs.
  • Receiving and recording daily vehicle mileages from daily vehicle check sheets.
  • Receiving and recording daily fridge hours from daily vehicle check sheets.
  • Responsible for weekly vehicle and fridge and tail lift service schedule report.
  • Arranging vehicles for service with service provider and DC.
  • Responsible for transfer and hand over of vehicles between DCs or to and from service providers; must manage all vehicle hand overs.
  • Completion and signing off of vehicle check sheets on delivery and collection of vehicles etc.
  • Responsible to cultivate and maintain strategic thirdparty supplier relationships and service level agreements.
  • Quality standards
  • Vehicle quality standards are consistently maintained in accordance with Road Traffic Regulations and DQSP requirements.
  • Responsible for tail lift load certification Responsible for fridge calibration certification Responsible for truck wash bay and cleaning schedule.
  • Inspect and sign off all accident and breakdown repairs for quality assurance. Responsible to obtain and maintain truck licensing and registrations.
  • Quality audits:
  • Responsible to ensure that all vehicles meet DQSP requirements and passing of all transport quality audits.


 Cost control
  • Transport expenditure is managed within budget.
  • Monitor fleet budget and assist with fleet program development.
  • Expenditure is recorded in correct period.
  • Authorization of all replacements vehicles. Authorization of Purchase Orders.
  • Assets are consistently compliant with all Company procedures.


 Continuous improvement
  • Process, quality, service level and cost improvements are actively pursued.
  • Equipment maintenance (Trucks and delivery equipment) Assets are well maintained and good working order.
  • Preventative maintenance measures are practiced preventing unnecessary expenditure.
  • Reports are accurate. Report deadlines are met.


 Risk management
  • Vehicle Inspections are conducted as per procedure. All Vehicles are maintained according to specification.
  • Comply with all relevant legislation.
  • Live company values Company values are visible. Decisions take values into account.
  • Activities are planned and resourced according to plan.
  • Health and safety at the workplace
  • Administration
  • Documentation is filed and organized at all times.


The above list is not exhaustive, and you shall be obliged to perform subsidiary tasks in addition to the primary tasks for which you are employed.

The Company undertakes to ensure however, that these subsidiary tasks will be within the training and experience or occupational capabilities of yourself and that you shall not suffer any loss of remuneration or

Minimum requirements:

  • Grade 12 or equivalent
  • Good technical knowledge with training and/or experience in below fields; MAN Trucks
  • Grenco / Carrier Refrigeration Systems, Mixtelematics Systems as well as Tyre Management
  • Complete and uptodate knowledge of road traffic regulations
  • Valid Code 14 EC Driving License and PrDP with a minimum of 3years driving experience.
  • Driver Training: Dover Test, VTS Test, Taillift license, Medical Check, Clear Criminal record, Valid PDP, Truck reverse test
  • Intermediate Computer literacy MS Excel, Outlook PowerPoint.

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