Host Site Officer

2 weeks ago

Cape Town, Western Cape, South Africa Training Force Full time

Inherent requirements:

  • Matric and relevant tertiary qualification
  • Minimum 3 years' experience in a similar role
  • Problem solving abilities
  • Computer literate (MS Office) with good Excel skills
  • A valid driver's license with own reliable vehicle

Preferred requirements:

  • Experience working in the training industry

Duties and responsibilities:
Project Management

  • Accurately update the database of host sites on a weekly basis
  • Adhere to the Company's Quality Management System (QMS)
  • Attend client meetings with the Project Managers on workplace hosting on a regular basis
  • Conduct oneself in a professional and positive manner while promoting the Company in the same manner
  • Contact various companies and Non-Profit Organisations (NPO's) to secure workplaces for unemployed learners on Learnerships and / or Skills Programs
  • Distribute a report of available host sites to all Project Managers on a weekly basis and nationally if applicable
  • Effectively communicate and update the Operations Team on hosting for new and ongoing projects
  • Engage with the Senior Project Manager when there are matters that need resolution
  • Ensure all learners that require host sites are placed at same within one month of receiving deliverables
  • Ensure all signed off workplace registers are submitted to the Project Manager timeously in order to process stipend payments
  • Ensure the workplace always has work for the learners to complete and that it is relevant to their qualification
  • Have good knowledge and understanding of recruitment processes
  • Ensure Training Force workplaces are professional, treating the learners as any other employee of the Company, ensuring that targets are achieved, adherence to working hours, attendance of weekly meetings, etc.
  • Have good knowledge and understanding of the exit level outcomes of the learnership that the learners are attending
  • Have an open communication channel with the Project Coordinators, Project Managers and Senior Project Manager
  • Have an open communication channel with Project Managers on different lead employer requirements regarding; Attendance Registers, Absenteeism, Training Schedules, Annual / Sick / Other leave, and Progress of Learners
  • Manage processes to ensure the success of the team
  • Negotiate rates and agreements with potential host sites in line with the project budgets
  • Perform any other reasonable request as directed by management
  • Understand all related legislative and SETA processes relating to the learnerships
  • Understand the learnership process and have an understanding on the qualifications Training Force is accredited with
  • Visit all host sites monthly to discuss attendance, mentoring, completion of logbooks, learner progress, disciplinary issues, etc.
Host Site Management

  • Attend meetings with current and potential host partners on a quarterly basis
  • Ensure all host site agreements are completed correctly and filed accordingly
  • Ensure that a daily workplace routine is implemented and followed
  • Keep all host site records up to date for learners, staff and oneself
  • Keep an open communication channel with current and potential host employers
  • Maintain and build relationships with host partners nationally and understand all related legislative and SETA processes relating to the learnerships of the hosted learners
  • Meet with the host sites to establish hosting suitability in line with qualification outcomes
  • Research and source strategic host partners
  • Understand and implement appropriate Occupational Health and Safety (OHS) processes when visiting host sites

Job Types:
Full-time, Permanent

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

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