Recruitment and Host Site Officer

2 weeks ago

Cape Town, Western Cape, South Africa Training Force Full time

Inherent requirements:

  • Matric plus relevant tertiary qualification
  • Minimum 3 years' experience in a similar role
  • Problem solving skills
  • Very good Microsoft excel, word, and outlook skills
  • Very good communication skills (both written and verbal)
  • Valid driver's license and own reliable vehicle

Preferred requirements:

  • Experience working in the training industry
  • Previous experience in learnership recruitment
  • Previous experience in recruitment of disabled learners
  • Management experience of a small team

Duties and responsibilities:

  • Familiar with and able to use social media as an advertising medium e.g., LinkedIn, Facebook, WhatsApp etc.
  • Perform any other reasonable request as directed by management
  • Promote learner's adherence to the terms and conditions of the Employment Agreement
  • Accurately update the database of host sites on a weekly basis
  • Adhere to the Company's Quality Management System (QMS)
  • Attend branch and project meetings as and when required
  • Attend client meetings with the Project Managers on workplace hosting if necessary
  • Attend meet and greet meetings with the project team, sales team and client, when required
  • Communicate and liaise with Project Managers and sales team on the progress of recruitment
  • Communicate with all Project Managers on requirements of the different host employers regrading: Attendance Registers; Absenteeism; Training Schedules; Annual / Sick / Other Leave; Work being completed
  • Contact various companies and Non-Profit Organisations (NPO's) to secure workplace for unemployed learners on Learnerships and / or Skills Programs
  • Ensure all host site agreements are completed correctly and filed accordingly
  • Ensure all learners that require host sites are placed within one month of receiving handover from the seta team or as per the project deliverables
  • Ensure collection of registers or any written assessment tools supplied by the employer or training provider, to record relevant workplace experience
  • Ensure host sites always have work for the learners to complete that is relevant to their qualification
  • Ensure records are kept up to date for learner, staff and self
  • Ensure results are captured on the Recruitment Database and saved accordingly on the Training Force sharedrive
  • Ensure Training Force workplaces are professional, treating learners as any employee of a Company with regards to achieving targets, weekly meetings, adhering to workplace hours etc.
  • Good knowledge and understanding of the exit level outcomes of the learnership that the learners are attending
  • Familiarise oneself with Training Force product offerings to source the correct host sites in which to place learners
  • Good knowledge and understanding of the recruitment process
  • Meet with the host sites to establish hosting suitability in line with qualification outcomes
  • Monitoring attendance of learners and urgently informing the client of red flags issues with regards to attendance
  • Monitoring the completion of the learner logbooks
  • Negotiate rates and agreements with potential host sites if applicable
  • Oversee the learner recruitment process
  • Promote learner's compliance with workplace policies and procedures
  • Request outstanding host site / supplier documentation if required
  • Schedule interviews with shortlisted successful learners
  • Source external recruiters and Non-Governmental Organisations (NGO's) that specialize with disabled applicants
  • Understand all related legislative and SETA processes relating to the learnerships of the hosted sites
  • Update management reports where necessary
  • Visit all host sites monthly to discuss attendance, mentoring, completion of logbooks, learner progress, disciplinary issues etc.
  • Visit host sites on a monthly basis in order to assess and address project status in terms of compliance, progress, quality and standards thus ensuring successful completion of the learners placed in a hosted environment
  • Coach, mentor and guide the Recruitment Coordinator
  • Undergo MIE check training in order to facilitate necessary checks such as fingerprints, ID and certificate

Job Types:
Full-time, Contract

Contract length: 12 months

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (preferred)

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