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Function Coordinator
2 weeks ago
KEY RESPONSIBILITIES
The co-ordination of function bookings from inception to execution - Conferences, Dinners, Product Launches, Lunches, Meetings, Parties etc
Recording of booking details accurately from organizers/members for functions
Setting up of appointments with organizers to discuss in detail procedures and facilities
To show clients various facilities available and to advise and discuss each room
To advise, discuss choice of menus provided as well as alcoholic/non-alcoholic requirements and also to make organizer aware of the various rules
To discuss the entertainment, flowers, linen and other décor or requirements
Confirming all final details including numbers with organizer well in advance of the function
Stay abreast wiioth competitor offerings, liaise with project Duty manager and Head chef on updating function menus and to initiate any changes or requests
Attend weekly meetings
Liaising with the club's operating staff i
e:
function requirements, changes, or additional requirements
PERSONAL ATTRIBUTES & SKILLS
Excellent interpersonal and customer service skills
Knowledge of food and catering background/understanding.
Strong communication skills (written and verbal) and strong negotiation skills.
Attention to detail and excellent organizational skills.
Ability to follow projects through to completion.
Problem-solving skills, the ability to work under pressure and meet deadlines.
Computer literate and fluent in MS Office packages.
Available to work on weekends
Valid driver's license and own transport.
Creativity is an advantage. MINIMUM / PREVIOUS EXPERIENCE
At least 3 years of function coordinating experience
Between - 5 Years
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