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Office / Workshop Administrator

3 months ago

Johannesburg, Gauteng, South Africa Staff Solutions Full time

Gauteng, JHB - Eastern Suburbs**
Monthly (Market related)

We are seeking an experienced Office / Workshop Administrator in the Manufacturing Industry, based

Duties:

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Handling inquiries and incoming work requests
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Attending to all internal/external queries.
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Setting up meetings, as necessary
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Handle all administrative filing
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Handle and organize office filing systems effectively.
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General office management - maintain stationery, office equipment and inventories.
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Typing up correspondences, if necessary
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Proving backup and administrative support for Mark Howard and Thomas Howard, and drafting of tenders/proposals/quotations, where necessary
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Assisting the Contracts Managers with setting up and printing H&S files
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Managing Petty cash, if necessary
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Financial Administration:
Purchases/Creditors
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Performing accurate data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
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Financial Administration:
Debtors
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Assisting with onboarding of any new employees and departures - welcoming new hires, assisting with departures, providing the employees with all relevant documentation needed - provided by the HR department.
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Assisting with keeping all wage employment contracts up to date
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Assisting with obtaining all relevant HR and payroll related documentation needed as requested
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Arranging training for staff members when requested to do so
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Organising staff travel allowances and accommodation requirements
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Assisting with gathering information needed for Disciplinary Hearings
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Assisting with wages payroll and onboarding of any new employees and departures
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Assisting with keeping all Company documents up-to-date (FEM, Tax compliance, Public liability etc.)
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Requirements:***-
Grade 12
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Diploma/ Degree in Business Administration, or a related field
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At least 2-3 years or more relevant experience in dealing with debtors/creditors
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Proficient in the use of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint
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Proficient in the use of Sage Accounting / Pastel 18
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Bilingual
English and Afrikaans (Advantageous)***:
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Experience with creditors/debtors' management and control
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Experience with Sage: Accounting
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Experience with Pastel 18
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Experience with Purchasing processes and principles
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Familiarity with office equipment, such as printers, fax machines, copy machines, and phone systems
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Experience with Microsoft Office
Outlook, PowerPoint, Word, Excel (essential)***:
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Experience in handling and controlling stock (Advantageous)
***For more information please contact:
  • Nicole Murie