Office Coordinator
2 weeks ago
Our organisation is looking for an
Office Coordinator to coordinate office administrative tasks and functions and ensure smooth operations. To maintain meeting room functionality, occupancy of visitors and employees, ensuring facilities are equipped as required. Further, to greet visitors, provide information, direct visitors, and attend to administrative functions at reception area.
As an
Office Coordinator, you will be responsible for but not limited to:
Coordination of Incoming Visitors or Staff at Reception
- Welcome onsite to staff and visitors at reception
- Determine the nature of the business visit
- Locate and announce visitors to appropriate staff upon arrival as required
Management of Meeting Rooms
- Manage and maintain meeting room booking system
- Ensure the booking system is updated, meeting rooms which are vacant for a period longer than 25 minutes, should be updated on the system based on availability
- Carry out checks on equipment to ensure consistent functionality (including WI-FI, Audio-Visual, remote controls)
- Setup meeting room AV equipment and WI-FI Connectivity for users
- Equip meeting rooms with necessary stationery (flip chart paper)
- Ensure meeting room equipment (electrical and audiovisual tools) are switched off when not in use
General Administration
- Ensure boardrooms are prepared for meetings, i.e., refreshments, lunches.
- Ensure maintenance items are done immediately with a paper trail for follow ups and include the facilities supervisor
- Ensure cleanliness of all bathrooms close to meeting rooms
- Complete checklists and ensure that bathrooms are stocked
Catering and Refreshments
- Assist with the catering placement and coordination of any luncheons in the meetings rooms
- Post lunch meetings ensure that the facility is cleaned in time for next meeting
- Ensure all catering items provided is moved away and after being cleaned ready for collection
- Keep track of stock consumables and place orders when necessary.
Security and reporting aspects
- Adhere to compliance to POIA
- Report on and provide personal belongings left in meeting rooms to Facilities Supervisor
- Provide details of meeting room participants to the Facilities Supervisor to contact the relevant individual
Coordination of Courier Services
- Request the courier service for collections as required
- Complete documentation accurately
- Provide courier representative with parcels for delivery
- Place orders for the relevant documents and containers from the courier as required
- Manage the tracking of courier packages and documents through valid paper trail and follow up
What are we looking for??
To qualify for this role, you should have
- Grade 12 / NQF Level 4
- coordination
- Knowledge, Skills & Abilities: Customer service focus
- Planning & coordinating
- Communication skills (verbal & written)
- Ability to interact at all levels
- Ability to multitask
- Resilience & stress management
What's in it for you?
- Competitive benefits package
- Opportunity to work remotely
- A dynamic team culture
-
Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Initiate international Full timeAttention all Office Coordinators with a passion for people Are you ready to kick-start your exciting career and join our global recruitment team? We have an exciting new job opportunity for a Office Coordinator to join our team in Cape Town.We need someone with great administration skills who can can bring teams together and inject some serious energy into...
-
Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Initiate international Full timeAttention all Office Coordinators with a passion for people Are you ready to kick-start your exciting career and join our global recruitment team? We have an exciting new job opportunity for a Office Coordinator to join our team in Cape Town.We need someone with great administration skills who can can bring teams together and inject some serious energy into...
-
Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa The Gem Project Full timeMain purpose of the roleThe Office Coordinator will organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.Ultimately, the Office Coordinator should be able to ensure the smooth running of the office...
-
Training Officer
2 weeks ago
Cape Town, Western Cape, South Africa Office Beacon South Africa Full timeTraining Officer Job DescriptionWe are searching for a dutiful training officer to fulfill the educational requirements of new and existing staff. The training officer should administer needs assessments, gauge skills shortages, and then address these through tailored training programs. You should also ensure the effectiveness of your instruction by...
-
Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Plasson SA Full timeJOB FUNCTION AND RESPONSIBILITY:OFFICE COORDINATORJOB SUMMARY AND GENERAL RESPONSIBILITIESThe Office Coordinator will be responsible to ensure that all office activities run efficiently and effectively by providing both clerical and administrative support to personnel and management in the company and specifically to the branch.This includes but is not...
-
Receptionist and Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Hirt & Carter Full time_RECEPTIONIST AND OFFICE COORDINATOR __SILO _**_CAPE TOWN- **_CORE PURPOSE OF THE JOB:_The Receptionist and Office Coordinator will manage the reception area and assist with all administrative tasks. Theincumbent will handle front of house and be responsible for all administrative tasks related to the managing of theoffice and executive team._KEY PERFORMANCE...
-
Front Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Tanya Serra Full timeJob Posted: 30-Apr-2024 Location: Cape TownFront Office CoordinatorBROAD OUTLINE OF DUTIESSupervises Reception/Night Audit staff to ensure the courteous and efficient welcoming and departing procedures. Supervises and completes Front Office administration in accordance with set procedures. Required to work reception and duty management shifts.Responsible for...
-
Front Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa HotelJobs Full timeWe are seeking a Front Office Coordinator for a 5-star Luxury Boutique Hotel in Cape Town, Western Cape. You will be responsible for answering phones, managing incoming and outgoing correspondence, and checking in visitors.Responsibilities Answer phones and manage correspondence Greet and checkin visitors Assist with scheduling and billing Maintain file...
-
French Speaking Office Coordinator Job
2 weeks ago
Cape Town, Western Cape, South Africa Language Recruiters Full timeWe have an exciting job opportunity for a French speaking Office Coordinator to join a global provider in the healthcare sector at their offices in Cape Town, South Africa. This is your opportunity to do meaningful work in a dynamically growing market with a perspective for the future.Your key job responsibilities as the French speaking Office Coordinator in...
-
Office Support Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Intelligent Debt Management Full timeOffice Support CoordinatorWho is IDMAre you looking to use your newly earned qualification not only in the finance sector but also to add meaning and purpose to your career? If so, IDM is the place to be.The work we do and the way we do it make a real, lasting difference to the lives of those we reach.As an award-winning industry leader in financial advice...
-
Generalist HR and Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa RJPersonnel Full time2years General execution of predefined workflows and processes. Answering telephone calls and facilitating visitors to the office? Procuring and restocking office supplies and ensuring smooth functioning and accessibility of supplies for other team members Coordinate office support staff Document management General logístical support across teams, e.g....
-
Office Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa RSAWEB Full timeJob Information:Industry Office ManagementWork Experience 2 yearsEducation Level Degree/B-TechCity Sea Point, Cape TownProvince Western CapeCountry South AfricaPostal Code 8005Established in 2001, RSAWEB is South Africa's fastest growing internet service provider (ISP) with a focus on providing connectivity to home customers, and a wide array of technology...
-
Facilities Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Lesedi Nuclear Services Pty Ltd Full timeJob purposeThe facilities coordinator will work closely with the Facilities Manager to support all facilities activities.The facilities coordinator will provide administrative and technical administration support to the Facilities Manager and the Stakeholders and tenants.Manage office functions including Purchase Orders stock coordination. Security access...
-
Administrative Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Cape Racing Full timeIntroductionWe are looking to hire a professional, resourceful, proactive, and meticulous Administrative Coordinator (Security) to perform all administrative duties required by our Security Team. With the Security Manager, the incumbent will coordinate office operations, projects, and provide administrative support.The Administrative Coordinator (Security)...
-
Program Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Recruitment Full timeProgram Coordinator (Education) JB4374Century City, Cape TownMarket RelatedAre you passionate about education and have a knack for keeping things organized and running smoothly? We're looking for a Program Coordinator to oversee all program-related activities within our Education Department. This involves everything from developing new programs and...
-
Events and Logistics Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Allan Gray Orbis Foundation Full timePurpose of Role:The Events & Logistics Coordinator plays a pivotal role in ensuring the seamless planning and execution of successful events, while also being responsible for maintaining a well-functioning office environment. This multifaceted position involves coordinating event logistics, managing office supplies and facilities, as well as making travel...
-
Depot Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa The Workforce Group (Pty) Ltd Full timeA prominent Global Integrated Energy Company is currently seeking the expertise of Depot Coordinator to commence employment at the earliest opportunity. Interested candidates are kindly requested to submit their resumes accompanied by relevant docu...Office Administration Qualification or similar Excellent Knowledge of SAP A minimum of 3 years working...
-
Marketing Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa eXp Realty Full timeDescription: Position at eXp South Africa_We are one of the first all-remote companies with 2,000+ team members utilizing our virtual office called eXp world. This role is work-from-anywhere in South Africa.Who is eXp?Doing the audacious is part of eXp Realty's DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions...
-
Assessment Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa Recruitment Full timeAssessment Coordinator (JB4373)Century CityMarket RelatedAre you a master of organization and deadlines? We're looking for an Assessment Coordinator who thrives in a dynamic, process-driven environment to join our Academics Division. This role is crucial in handling the flow of exam scripts and ensuring all assessments are processed accurately and...
-
Mid-weight Marketing Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa VGP Recruitment Full timeWe have a wonderful, hybrid opportunity for a mid-weight marketing coordinator with financial sector marketing experience at a leading financial services company in Cape Town.The Marketing Coordinator is responsible for planning, coordinating, and managing delivery of the marketing department's advertising and marketing, promotional, sponsorship and events...