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Office Administrator

4 months ago

Fourways, Gauteng, South Africa Nclose Full time

Office Administrator

JOHANNESBURG


We are looking to add an energic Office Administrator to take control of our Johannesburg office, working hand-in-hand with and under the guidance of our Cape Town Administrator.

You are able to wear multiple hats as the position requires within your job scope.

Experienced in handling a wide range of administrative duties and able to work independently with little supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.


This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.


About you - Competencies / Success Factors:

  • Self-disciplined and self-motivated
  • Ability to multitask and prioritise
  • Must be able to work independently and perform under pressure
  • Excellent communication and interpersonal skills
  • You must be flexible and understand that your job duties may change from time to time and that you may be asked to assist in other parts of the business

Duties / Responsibilities:

  • Reception: receiving customers, guests and deliveries to the office and answering reception calls when required and taking messages for relevant person.
  • Offering refreshments to office guests (coffee / water).
  • Provide support services to the business team as required.
  • Liaising with Couriers sending & receiving parcels.
  • Stock control notifying Cape Town Office Administrator of any stock required well in advance.

On-boarding & Offboarding

  • Setting up new starters' desks with all necessary hardware and forms.
  • Giving new starters a tour of the office and introducing them to the fellow Nclose Team members.
  • Showing new staff the emergency exists, how to use appliances in the office.
  • Managing onboarding and offboarding forms and hardware.

Stock control

  • Tracking stock of groceries and cleaning products in the office and sending orders to Cape Town Office Administrator.
  • Tracking stationery stock and sending orders to Cape Town Office Administrator.
  • Stock control of all hardware for new starters.
  • Managing stock of Nclose merchandise.

Office events

  • Liaising with Cape Town Office Administrator to manage RSVPs and dietary requirements for office social events and sending order lists to Cape Town Office Administrator.

Office management

  • Monitoring office repairs / issues and liaising with any service providers to ensure the office and all equipment / appliances are in good working order.
  • Assisting with any preparations needed for23 client meetings at the office, refreshments & food when necessary.
  • In the absence of Cape Town Office Administrator.
- assist with travel and accommodation bookings.
- assist with completing documentation for Proposals or Tenders.
- assisting with any adhoc office admin related to Cape Town or JHB office.

To apply, please send your detailed CV to

Salary:
R10, R14,000.00 per month

Application Question(s):

  • Are you willing to go to the office 5 days a week when required? With flexibility