Junior Company Secretary

2 weeks ago


Pretoria, Gauteng, South Africa Stonebridge HR Solutions Full time
We are looking for an experience Junior Company Secretary who has excellent minute taking and CIPC experience.

Requirements:

  • Relevant qualification with at least 3 years relevant practical experience, or Grade 12 with 5 years relevant experience
  • Dictaphone typing experience
  • Extensive minute taking and minute writing experience in both Afrikaans and English
  • Essential
  • Above average business writing skills
  • Drivers license and ability to travel
  • Strong organizing and administrative skills
  • Meticulous attention to detail
  • Good interpersonal and communication skills
  • Fully bilingual in English and Afrikaans (written and spoken)
  • Essential
  • Computer literate in all MS Office programmes on intermediate level. Adobe Bookmark system experience will be an advantage

Responsibilities (not limited to):

Secretariat support within the Group of Entities:

  • Taking and preparing of minutes, agendas, annexures and decision registers for the various meetings within the Group of Entities;
  • Support with the appointments of Trustees at the Master's Office and Directors at the CIPC;
  • Internal notices and external liaison with service providers for composition of annual reports

Governance Support:

  • Support with review and amendments to the company's Constitution, various MOI's and Trust Deed
  • Maintain and update policies within the company's Group of Entities
  • Maintain and update the registers of declared interests of Entities' Boards
  • Ensure compliance with the requirements in terms of the SLA's between the company and the Entities within the Group
  • Support to the Company Secretary with regards to matters relating to governance, risk and compliance, inclusive of research regarding these matters.

Congress Support:

  • Support with preparation, planning and implementation of the detailed Chairperson's agenda;
  • Support with updates of rules of order and voting protocol applicable
  • Support to the Election Committee with the election process, prior and during voting processes
  • Support at meetings of the Board with voting procedures and protocols

Projects and Trusts:

  • Internal communication relating to all Trust matters

Training and Development of Elected members

  • Coordinate arrangements for the induction of newly elected members of the various Boards
  • Research and writing of articles for the company magazine relating to the Company Secretariat's relevant matters

Trademarks:

Ad Hoc Legal and other processes:

  • Support with legal or other processes inclusive of tenders.
  • Represent the company in the Body Corporate meetings
  • Ad hoc research for the preparation of legal documentation, contract reviews, etc

General Administrative support to the Company Secretary:

  • Typing and translation of documentation
  • Maintain filing system (electronic and physical)
  • General support as required

Salary:

The organization will offer a competitive salary which can be structured to include a bonus savings plan, pension fund and a medical aid.



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