Portfolio Property Manager

2 weeks ago

Stellenbosch, Western Cape, South Africa ProRecruit Full time

Our client, a property market Leader in South Africa, are currently looking for Portfolio Property Managers who can start in January 2023 at their offices in Stellenbosch.


Requirements:

Grade 12

Property Management skills

  • 10 years' experience in similar role
Experience in Microsoft Office programs especially excel

MDA advantageous

Own transport

Duties include, but are not limited to:

OPERATIONAL MANAGEMENT
Establish and grow strong tenant relations

Negotiating lease agreement renewals;
Ensure effective tenant liaison and occupant satisfaction across the portfolio;
Ensure that Billing queries and requests are resolved

Facilitate discussions with tenants to ensure that they are in compliance with lease

Utilizing MDA property management system for portfolio management and tenant relationship management;
Market research and analysis relating to area investigation, competitor analysis, market related rentals, market supply and any other key market indicators;
Maximize property performance

Involvement in portfolio budgets as regards to the Revenue retention, Expenditure and CAPEX requirements;

Ensure the facilities management team has implemented an annual building lifecycle forecasting, and preventative maintenance plans, and ensure compliance with OHS Act requirements for all buildings.

Perform regular (minimum monthly) physical building inspections to insure smooth functioning and organization of buildings and grounds of the allocated portfolio;
Identify areas requiring maintenance, repairs and general housekeeping and ensure that works are addressed

Ensure that all new tenant inspection forms at commencement of a lease have been completed and filed with the necessary photographic evidence of status of premises at occupation

Ensure that the tenant inspection forms on termination of a lease, are completed with necessary photographic evidence.

Ensure quarterly OHS assessment for each building in portfolio have been completed and corrective actions are implemented;
Ensure fire regulation compliance is maintained at all times

FACILITIES MANAGEMENT

Ensure the facilities management team has implemented an annual building lifecycle forecasting, and preventative maintenance plans, and ensure compliance with OHS Act requirements for all buildings.

Perform regular (minimum monthly) physical building inspections to insure smooth functioning and organization of buildings and grounds of the allocated portfolio;
Identify areas requiring maintenance, repairs and general housekeeping and ensure that the works are logged on the ticketing system (in accordance with the necessary procedure) to be addressed with maintenance, as required for all properties within portfolio;
Drive the identified and logged defects are resolved timeously;
Ensure that all new tenant inspection forms at commencement of a lease have been completed and filed with the necessary photographic evidence of status of premises at occupation;

Ensure that if and when required, that the tenant inspection forms on termination of a lease, are completed with necessary photographic evidence.

This in order to ensure that tenants exit the premises in accordance with their lease obligations and that the property company does not incur unnecessary expenditure;
Ensure quarterly OHS assessment for each building in portfolio have been completed and corrective actions are implemented;
Ensure the required indemnity signage is erected at entrance to all buildings within the portfolio;
Ensure fire regulation compliance is maintained at all times;
***
GENERAL BUSINESS:Maintain a good understanding of the market conditions and trends of commercial property in the country.

Provide a weekly feedback to the Regional Head of activities.

Prepare annual budgeting for the allocated portfolio.

Any other ad hoc duties as may be required.

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