Debtors Controller

2 weeks ago


Johannesburg, Gauteng, South Africa ADvTECH Support Office Full time

KEY RESULT AREAS (KRA'S) WHAT:

  • Debtors control and maintenance
  • Control accounts and journals
  • Payments
  • Special projects
  • Adhoc Duties
  • Responsible for the full Debtors and Cashbook function, which included administration, liaising with internal and external clients as well as suppliers & Financial Institution

Internal Customers :
All departments

External Customers :
Customers, Suppliers, SARS,Exterbal Auditors & Financial Institutions.

JOB SPECIFICATION (Requirements necessary to conduct the job successfully)

EDUCATION


Minimum:


  • Financial Accounting/Business Administration Certificate

Ideal:

  • D365 (Advantageous)
  • Microsoft excel (Non negotiable)
  • Excalibur (Advantageous)

LEGAL REQUIREMENTS, CERTIFICATES, LICENCES, REGISTRATIONS:

(List the licenses, certificates or registrations that are required to perform the essential duties of this job).

As required

TRAINING:


Minimum:


  • Excel Literate, Accounting packages and Windows Computer Literate, Debt Collecting, Interpersonal skills

Ideal:

  • Legislative updates

EXPERIENCE:

  • At least 3 years' experience in finance clerk position dealing with debtors, creditors & cashbooks
  • Debtors experience (Nonnegotiable)

Key Result Area [What] 1.

Debtors control and maintenance:


Key Activities (How)

Key Result Indicators (Measures):

  • Receives documentation from relevant departments and journalism revenues/corrections and payments
  • Compiles journals with detailed documentation on a monthly/daily basis
  • Forwards journals for authorisation
  • Communicates and negotiates with fee payers, lawyers, staff and departments to recover outstanding monies and arrange payment
  • Prepares letters and communicates with Administrators on a monthly basis
  • Prepares report on debtors on a monthly basis
  • Forwards debtors' handovers
  • Communicates with attorneys on a monthly basis
  • Liaises with student advisors/administrators when required
  • Debtors statements, accuracy and reconciliation
  • Monitor collections and advise branches on arrears debt
  • Maintain filing system
  • Audit preparation
  • Comply and uphold finance processes in line with company and statutory regulations
-
Timelines as agreed with FM

Key Result Area [What] 2.
Control accounts and journals
**Key Activities (How)

Key Result Indicators (Measures),:

  • Analysis and reconciles control account and obtain relevant documentation
  • Journalise reallocation
  • Comply and uphold finance processes in line with company and statutory regulations
-
Timelines as agreed with FM

Key Result Area [What] 3.

Payments:

**Key Activities (How)

Key Result Indicators (Measures):

  • Receives payments daily deposits and allocations
  • Checks and ensure allocations are correct as per policy
  • Forwards documentation to controller for checking
  • Control and maintain debit order database ensuring all monies are collected. Communication with unpaid fee payers
  • Comply and uphold finance processes in line with company and statutory regulations
-
Timelines as agreed with FM

Key Result Area [What] 4.

Special Projects:


Key Activities (How)

Key Result Indicators (Measures):

  • Special projects as and when required by manager. Innovation and ideas to improve collections and administrative process
-
Timelines as agreed with FM
***:
Key Result Area [What] 5. Adhoc duties
:

**Key Activities (How)

Key Result Indicators (Measures):

  • Assist FM with ad hoc financial reports/duties as required
  • Assist with HO office reception duties and ensure procedures are followed.
  • Assist with adhoc duties or events i.e. Good Food & Wine.
  • As required by the business
  • As per reception and office procedures
  • As required by the business

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