Accounts Receivable Clerk

2 weeks ago

Cape Town, Western Cape, South Africa HotelJobs Full time

JOB DESCRIPTION:

KBHJOB:
ARC08/2023**POSITION
:ACCOUNTS RECEIVABLE CLERK

DEPARTMENT
:
FINANCE

REPORTS TO
:
FINANCIAL CONTROLLER
CLOSING DATE
:20 August 2023

Summary:


The overall function of an accounts receivable clerk is to process and manage payments received and to provide related accounting support.

Also to provide with financial, clerical and administrative services to ensure efficient, timely and accurate payments of accounts under his or her control.


Main Duties and Responsibilities:

  • Importing and balancing of the daily revenue from Opera into Sage.
  • Sending & Receiving of Debtors Applications.
  • Process of the Debtors Credit Applications to the point to be authorized by the Financial Controller
  • Creating of the Debtors accounts on Opera system
  • An also the creating of the Debtors accounts on Sage system.
  • Following up on deposits payable for Conference along with the Conference Manager.
  • To compile and check all dockets needed for a conference account with the Front Office Manager/ Supervisor and complete the account to be handed over to the Conference Manager.
  • Also the retrieving of all the bill back accounts of the Travel Agents accounts from the Front Office Department.
  • To assist in carrying out quarterly, biyearly and yearly inventory of operating equipment.
  • Billing of the monthly rentals of Apartments on Opera.
  • Billing and sending of the Shop Rentals invoices on Opera.
  • Following up on all outstanding debtor's payments, conferences and Travel Agents.
  • Requesting of the commission invoices when commissions is deducted from payment
  • Daily processing of all payments received into the bank account on Opera.
  • Handling of all the Debtors Queries and solving the queries as soon as possible.
  • Journalize Debtors entries from GL control account in Sage to the Debtor's Account in Sage.
  • To provide friendly, courteous and professional service at all times.
  • The recon of debtors Analysis on a weekly basis.
  • Compile Month End Report for Debtors.
  • Assist with the Daily Banking's; Filling and any other reasonable finance duties
  • To maintain good working relationships with colleagues and all other departments.
  • To read and understand the hotel's Employee Handbook and to adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.
  • To comply with local legislation as required.
  • To respond to any changes in the department as dictated by the needs of the industry or Krystal Beach (Pty) Ltd.
  • To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.
  • To attend training and meetings as and when required.
-:

  • Strong interpersonal, communication, organization and follow through skills
  • Proficient in English
  • Have the ability to handle multiple tasks at one time
  • Relevant educational background with the position being applied
  • Hands on, result oriented and possess good communicational skills
  • Good leadership, detail oriented, communicate, multitasking, mastering Financial and Accounting Management, good leadership, full understanding of importance of confidentiality and handling of sensitive data
  • Experience with the Opera Property Management System and/or Micros Materials Control will be advantageous.

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