Payroll Manager

2 weeks ago


Pretoria, Gauteng, South Africa A-Z Business Professionals Full time

Typically has the following direct reports:

  • Payroll Supervisor
  • Payroll Administrators
  • Payroll Clerks
  • Clocking Clerks
  • Filing Clerk
  • Benefits Consultant

Purpose of the job:

  • Manage the activities of the payroll department to ensure accurate and timeous payment of salaries and wages.
  • Ensure that all legal and legislative requirements relating to payroll are adhered to.
  • All death / disability / termination claims processed.

Key relationships (internal & external):

  • Internal
  • HR, Finance, Management, all staff


External
  • SARS, Sage/VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors / service providers, MIBCO

Critical experience:

  • 10 years + payroll management experience in a medium sized organisation, working on multiple payrolls, both monthly and weekly
  • SARS returns
  • Comprehensive knowledge of MIBCO agreement
  • Comprehensive knowledge of Sage 300 People
  • Clocking system (ERS Biometrics) knowledge
  • Intermediate financial knowledge

Minimum Education:

  • Matric and/or payroll diploma or accounting diploma

Technical (systems) knowledge required:

  • Microsoft (all suites)
  • Advanced
  • Relevant payroll system
  • SARS online systems
  • Online banking systems
  • ESS
  • WCA / RMA online

Complexity for decision making:

  • Tactical
Completion and submission of all statutory and legislated requirements

  • Monthly EMP 20
  • Annual WCA return of earnings.
  • Biannual SARS submissions
Support the payroll supervisor in the Management of the payroll team

Ensure that the following activities in the payroll department are timeously and accurately carried out:

  • Loading new employees
  • Correct rates of pay are applied.
  • Provident funds and RFI linking.
  • Correct company vehicles and petrol tax
  • Correct leave methods linked.
  • Relevant employees linked to ESS.
  • Memo screen on payroll is used.
  • Correct termination payments
  • Monthly payment recons to payroll
  • Monthly payroll deduction recons to actual payments
  • Bank payments loaded
  • Salary costs loaded on Salesforce for approval prior to payments
Optimal utilisation of payroll related systems

Ensure that the following systems activities are adhered to:

  • Linking of employees to the clocking system
  • Optimal utilisation of the online system
  • Journals posted on ACUMATICA.
  • Updates on earning lines and methods of calculation are done.
  • Successful addition and set up of new companies on the payroll system
  • Successful registration of new companies for all legislative requirements
Sign off relevant payroll data from the payroll reporting facilities

  • Ensure that the following information is supplied to the relevant parties:
  • Statistical reports to HR and Government (UIF etc.)
  • Weekly & monthly payroll expenditure, leave, absence (et al) statistics.
  • New and ad hoc reports are created when requested
Training of payroll staff to ensure a competent payroll team and succession is available

  • Provide a training manual for use on new employees.
  • Keep manual updated to remain relevant.
  • Ongoing training of new and developing team members
Performance management of payroll staff in conjunction with Payroll Supervisor

  • Discipline and take corrective action according to Company procedures.
  • Ensure all leave forms are approved.
  • Ensure ESS is used by management for leave records
  • Update time and attendance report daily to correspond with leave days taken.
  • Conduct quarterly performance discussions

Salary:
R1,00 - R2,00 per month

Education:

  • Diploma (required)

Experience:

Payroll Management: 10 years (required)

  • Comprehensive knowledge of MIBCO agreement
: 10 years (required)

  • SARS Returns: 10 years (required)
  • Comprehensive knowledge of Sage 300 People
: 10 years (required)

  • Clocking system (ERS Biometrics) knowledge
: 5 years (preferred)

  • Intermediate financial knowledge
: 5 years (preferred)
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