payroll administrator

2 weeks ago


Pretoria, Gauteng, South Africa HR Options Full time

Your:

  • Degree or Diploma in payroll administration or an equivalent certificate;
  • 3 years minimum experience in payroll administration
  • Knowledge of
    • Labour Legislation impacting on payroll
    • Payroll calculations
    • SARS requirements including tax directives
    • PaySpace would be an advantage
    • Proficiency in the following: Excel, Word, and PowerPoint

will enable you to:

  • Philosophy:
    • To ensure that payroll information is always correct and checked before being processed
  • Processes:
    • Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
    • Communicate payroll deadlines, policies and procedures
    • Process adjustments on the Payroll system
    • Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
    • Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
    • Load invoices on SAGEX3 with adequate reconciliations to the payroll system
    • Prepare payment requisitions for all salary-related transactions, including directors' remuneration and facilitate payment with the respective business units
    • Maintain adequate record-keeping and support for transactions recorded on the Payroll system
    • Register companies with the relevant authorities (SARS, Workmen's Compensation and Department of Labour)
    • Prepare, reconcile and submit declarations in respect of EMP201's, EMP501's, UIF declarations and Compensation declaration) and facilitate payment with the respective business units
    • Generate and release employee IRP5's and payslips
    • Administer the Group's Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
    • Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
    • Prepare information for the internal and external auditors
    • Primary liaisons with the PaySpace consultants in respect of the Payroll system
    • Administer the payroll system and other related controls, including access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
    • Assist with queries from the respective authorities (SARS, Workmen's Compensation and Department of Labour), internal auditors and external auditors
    • Assist with all staff related queries on a daily basis
    • Monthly maternity leave salary calculations
  • People
    • Ability to communicate with a variety of individuals on all levels in order to obtain, confirm information and resolve queries
    • Work effectively in a team

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