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Project Office Manager
2 weeks ago
Skills and Qualifications:
Tertiary qualification or Project Management Professional (PMP) certification preferred
Proven working experience in project management
Solid organisational skills with attention to detail and multitasking skills
Self-managed and solution-orientated mindset
Strong working knowledge of Microsoft Office
Disciplined with good time management skills
Initiative and decisiveness
Excellent analytical skills
Research skills
Proven ability to solve problems creatively
Detail-oriented with excellent written and verbal communication skills
Strong interpersonal skills and extremely resourceful, with a capacity to work with people at all levels
Ability to set goals and timelines for different projects
Duties & Responsibilities:
Project Management Office:
Task and Process Management and Co-ordination - Evaluate efficiency of and drive existing processes by monitoring, updating and assigning tasks.
WIP (Work in progress) management - Long-term projects requiring milestone management and overseeing of progress. May require collaboration with employees and external service providers.
Reporting of various WIP processes / Dashboards timeously, neatly, correctly formatted and with the relevant feedback.
Updating the Practice Owner and liaising with CSO (Company Secretarial Office) regarding the Practice Owner's action lists.
Office Management (event and birthday planning)
Deadline Management
Compile/update an activity calendar for the different deadlines based on different activity levels
Reporting of various WIP processes / Dashboards timeously, neatly, correctly formatted and with the relevant feedback.
Updating the Practice Owner and liaising with CSO (Company Secretarial Office) regarding the Practice Owner's action lists.
Secretarial Duties:
Scanning and renaming documents
Stationery management
Filing and archiving
Office organization
Purchasing office supplies
Liaising with clients and building strong internal relationships
ODLLAC Entity Management:
Monthly Bookkeeping
Inbox management
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