Personal Assistant to The Director

2 weeks ago

East London, Eastern Cape, South Africa Profile Personnel Full time

Well established company based in the Eastern Cape are looking to employ a qualified, experienced dynamic applicant to join their East London team.

The applicant will be required to provide administrative and executive assistance.

REQUIREMENTS

  • Office administration, Secretarial or equivalent qualification
  • Valid driver's license
  • Strong written and verbal communication
  • Must be fluent in English (able to speak, read, and write competently)
  • Fluency in IsiXhosa would be advantageous
  • Strong computer skills (MSOffice suite)
  • Excellent typing skills (accuracy and speed)
  • Must be organized and meticulous
  • Ability to work independently
  • 3 years' + previous working experience in legal environment will be advantageous
  • Exposure to supporting a director of a law firm (desirable)

KEY PERFORMANCE AREAS

  • Proactively manage coordinate and maintain the diary of the Director
  • Coordinate all aspects of meetings workshops and functions according to Director's requirements and within budget parameters
  • Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes)
  • Manage incoming calls in the Director's office as well as correspondence (paper and electronic), responding independently where possible and in line with authorized judgement
  • Ensure files (paper and electronic) are kept in order and easily accessible by the Director
  • Prepare and check invoices and arrange for payments to ensure adherence to service level agreements
  • Monitor and respond to incoming communications on behalf of the Director where appropriate ensuring efficiency and timeous response
  • Must be familiar with the litigation lifecycle and be able to diarise files for actioning in accordance therewith
  • Perform executive and oversight tasks in the place and stead of the Director concerned and must be able to analyze data and monitor the performance of others
  • Ability to receive and execute instructions from the company's professional staff

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