Personal Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Recru-it Full time
Requirements:
  • Grade 12 or equivalent qualification.
  • Office administration, secretarial, or equivalent qualification.
  • 5-6 years' relevant experience.
  • Exposure to supporting a manager or team.
  • Experience in supporting a marketing team (desirable).
  • Exposure to the insurance industry (desirable).
  • Individuals must have PA related experience (essential).

Duties & Responsibilities:
Internal Process:
  • Proactively manage, coordinate and maintain the diary of the line manager.
  • Coordinate all aspects of meetings, workshops and functions (venue logistics, catering) according to managers requirements, and within budget parameters.
  • Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes).
  • Manage travel arrangements for manager, according to agreed business process and budget parameters.
  • Manage incoming calls and correspondence (paper and electronic), responding independently where possible and in line with authorised judgement.
  • Order and control refreshments, office supplies and equipment, ensuring enough stock is always available, in line with budget parameters.
  • Ensure files (paper and electronic) are kept in order and easily accessible by manager.
  • Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements, together with the Finance & Operations Manager.
  • Ensure office equipment is regularly maintained by relevant service providers.
  • Monitor and respond to incoming communication on behalf of line manager, where appropriate, ensuring efficiency and timeous response.
  • Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within agreed Service Level Agreements.

Client:
  • Provide authoritative, expertise and advice to clients and stakeholders.
  • Build and maintain relationships with clients and internal and external stakeholders.
  • Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
  • Make recommendations to improve client service and fair treatment of clients within area of responsibility.

People:
  • Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.
  • Develop and maintain productive and collaborative working relationships with peers and stakeholders.
  • Positively influence and participate in change initiatives.
  • Continuously develop own expertise in terms of professional, industry and legislation knowledge.
  • Contribute to continuous innovation through the development, sharing and implementation of new ideas.
  • Take ownership for driving career development.

Finance:
  • Manage and reconcile expenses in line with allocated budget and within defined policy guidelines.
  • Contribute to the financial planning process within area.
  • Identify opportunities to enhance cost effectiveness and increase operational efficiency.
  • Manage financial and other company resources under your control with due respect.
  • Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

Competencies:
Skills:
  • Confidentiality
  • Proactivity and a hunger to learn and develop
  • Detail orientation
  • Speed of action
  • Strong verbal and written communication skills
  • Problem-solving skills
  • Planning and organising skills
  • Interpersonal skills
  • Professionalism
  • Typing skills

Knowledge:
  • Relevant business system (preferred)
  • Computer literacy
  • Expert level for Microsoft Office
  • Budget management

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa To The Point Recruitment Full time

    A leading law firm is seeking for a Personal Assistant with 5 Years and above of experience as being a Personal Assistant for a law firm or a Professional Services company.The Personal assistant must be skilled and experienced as follows: 5 Years plus Personal Assistant experience ( Non negotiable) Experience with working in a law firm or a professional...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa iMedrecruit Full time

    About the job PERSONAL ASSISTANT - HALF DAY POSITION, CAPE TOWNPERSONAL ASSISTANT HALF DAY POSITION, CAPE TOWNOur client, a Paediatric Specialist based in Cape Town, is seeking to recruit a personal assistant.Requirements: Excellent interaction with children & their parents Provide efficient communication and patient service Warm and inviting personality...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    Job Overview:Date Posted: Posted 4 hours ago-Location: Cape Town, Western Cape-Job Title: Personal Assistant (Executive Assistant)-Education Level: High School / Matric-Job Level: Senior-Minimum Experience: 5- 7 YearsPersonal Assistant (Executive Assistant) - Green Point, Cape Town:Do you enjoy dealing with high-end clients and being in control of all day to...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Open Box Software Full time

    Open Box Software is an internationally focused consulting company that specialises in business and software consulting services for the Real Estate Industry. Since 2001, we have been delivering practical, smart, and cost-effective technology solutions for our clients. We have a team of highly talented individuals who are driven by excellence and open to...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa The Talent Room Full time

    IntroductionOur client based in Constantia, Cape Town is looking to employ a Personal Assistant to the Director.This position consists of both personal and professional assisting. Monthly Salary + Petrol Card Office based position. Hours: 8AM 5PM (with some flexibility)Main Responsibilities for the Company (But not limited to):Travel Arrangements:...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa iMedrecruit Full time

    PERSONAL ASSISTANT HALF DAY POSITION, CAPE TOWNOur client, a Paediatric Specialist based in Cape Town, is seeking to recruit a personal assistant.Requirements: Excellent interaction with children & their parents Provide efficient communication and patient service Warm and inviting personality Support the daytoday smooth & effective functioning of the...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa The Royal Portfolio Full time

    The Personal Assistant to the Founder and Co-Chairs of The Royal Portfolio looks after their personal affairs, from the management of their property, staff, vehicles to travel arrangements and personal commitments. This ensures that they can remain focused on the purpose of the business, which is _"to give our guests a complete experience and a perfect...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Perfect Placement Recruitment Full time

    Job Title: Personal AssistantClosing date:Workplace Type: On-siteSalary: R R25 000Area: GeorgeWe are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to Division Head's working life and...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Tych Business Solutions Full time

    Job ID: 74884Date Posted: Posted 7 hours agoLocation: Cape TownJob Title: PERSONAL ASSISTANT - CAPE TOWN - WESTERN CAPEDuties and responsibilities Diary and time management for stakeholders Maintaining documentation Screen and respond to all incoming telephone calls and take action as appropriate Procurement of ad hoc items as required Provide full...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Zeal HR Full time

    Personal Assistant to CEOINTRODUCTION:An exciting opportunity has become available within and NGO industry, for a Personal Assistant to the CEO. The position is based in Paarl.Hours: Full-time, Permanent (Monday to Friday, 08:00 AM - 05:00 pm)REQUIREMENTS: Bachelor's degree in a related field preferred. Previous experience working in a similar role...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa CME Recruitment Full time

    Join this exiting modern environment as a Personal Assistant to the CEOIt will be a one year contract with a 3 month probation period.Education- 2 years minimum Executive Assistance experience:- Grade 12:- Business diploma or secretarial qualification:- Excellent computer literacyPersonal characteristics required: Energetic and 2 years of PA experience...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa The Right Company Full time

    PERSONAL ASSISTANT (HOSPITALITY EXPERIENCE) - CAPE TOWN - R350005* Hotel Group are currently recruiting for a PERSONAL ASSISTANT to the CEO to be based in the Southern Suburbs of Cape Town.Responsibilities and Requirements: Act as the point of contact between the manager and internal/external clients Screen and direct phone calls and distribute...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Moyoko Professional Full time

    Responsibilities: Manage a complex and everchanging schedule, including coordinating appointments, meetings, and travel arrangements for the individual, as well as any accompanying staff or guests Conduct research, prepare reports, and create presentations for meetings or events as required Organize and coordinate personal and professional events, including...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa EnableSA (Pty) Ltd Full time

    Supporting daily tasks, managing schedules, coordinating communication, organizing travel arrangements, and providing administrative assistance with confidentiality and efficiency.Responsibilities: Manage and organize daily schedules, appointments, and meetings for the director. Assist in personal tasks such as making travel arrangements, running errands,...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Seasoned Recruitment Full time

    Exciting Opportunity: Personal Assistant to PA/Receptionist at an office of a Leading Private Property DeveloperAre you a master multitasker with exceptional organizational skills? Do you thrive in fast-paced environments and have a knack for handling various responsibilities with grace and efficiency? If so, we have the perfect opportunity for youJoin our...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Class Personnel Full time

    This is a full time position with standard working hours of 8:00am - 5:00pm, Monday to Friday. They are looking for someone who is wanting to making a long term move and be based in this position for some time.Roles and Requirements: Provide personal assistant services to the Executive for business and family related tasks. Efficient coordination and...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Ditto Full time

    Join the future of workThe Role:As a Personal Assistant, you will play a pivotal role in supporting our executive team. Your organization, efficiency, and proactive approach will ensure smooth operations in a fast-paced environment.Key Responsibilities: Managing and organizing calendars, including scheduling meetings and appointments. Preparing reports,...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Oracle Financial Advisory Services Full time

    Personal Assistant/AdministratorAbout the CompanyWe at Oracle Financial Advisory Services offer the most unique value proposition for our clients today. Through a consultative process underscored by a robust proprietary fintech platform, your financial position, credit position, banking position, insurance and assurance position, tax, retirement and estate...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    An experienced Personal Assistant is sought for the MD of this luxury hospitality brand. The working hours are from 10h00 till 14h00 week-days with the option to work a full-day if preferred.Duties to manage: Personal insurance Cars House requirements Holiday house requirements Travel arrangements both local and international Personal payments Personal...

  • Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Megan Frg Consulting Full time

    Personal Assistant to DirectorLocation: Paarden Eiland, Cape TownSalary: R10k - R12k per monthAbout the Role:Opportunity available for a Personal Assistant to the Director of a leading wholesale distributor within the Hemp Industry based in Cape Town.Requirements:Solid experience as a Personal Assistant to a Director or Senior ManagementMatric essential,...