Assistant Creditors and Debtors Clerk

2 weeks ago

Century City, Western Cape, South Africa Moore South Africa Full time

Moore Forensics CT Services is a dynamic Forensics firm within the Moore Global Network and are looking to appoint an assistant debtors and creditors clerk to begin 1 February 2023.


Main Purpose:

  • To process Accounts Payable (AP) invoices and check requests into THE accounting system, as well as verify account codes, and approvals, and reviewing overall accuracy of invoices.
  • To ensure that these invoices are paid on a timely basis, whilst adhering to internal controls and company practices.
  • Ensuring that payments are made to vendors timeously, with appropriate authorisation and provide adequate supporting documentation in compliance with tax and VAT legislation and ensure reconciliations are completed on monthly basis.

PRINCIPAL ACCOUNTABILITIES:

As the Assistant Creditors and Debtors Clerk) you will report to the Financial Manager and your responsibilities will include but are not limited to:

  • Working with the Financial Manager in relation to supplier invoices
  • Reconciliation of supplier accounts and resolving queries
  • Daily loading of payments
  • Maintenance of supplier accounts including payment terms and discounts
  • Preparation of payment runs on a weekly/fortnightly basis
  • Receive statements daily and organize the payment thereof.
  • Reconcile commitment lists against statements and follow up on queries.
  • Accurate capturing of supplier invoices and claims/returns using a bespoke retail system
  • Deal with queries from Creditors and staff on payments
  • Maintain vendor master list
  • Load new suppliers on the banking system
  • Prepare payment requisitions and load payments onto the banking system
  • Ensure payments comply with company policies and contain required info
  • File invoices after payment runs
  • Preparing daily cashflow which reconciles with banking on a daily basis
  • Resolving account discrepancies and performing account reconciliations
Prepare monthly accounting reconciliations

  • Administer payment of bills, invoices and staff expense claims
  • Ensure financial controls are adhered to
  • Ad hoc duties as necessary

Qualifications

  • Degree in finance or accounting
  • 0R 5 years' experience working in finance/accounting environment
  • Experience entering and processing payables invoices
  • Experience reviewing reports for accuracy
  • Proven ability to handle employees and vendors inquiries
  • Excellent communication skills
  • A high attention to detail
  • Technologically driven individual
  • A strong sense for internal controls
  • Experience with financial systems such as SAGE and ZERO
  • Experience processing tax returns would be a plus
  • Experience with data capturing of supplier invoices and stock
  • ERP/Accounting system experience
  • Computer literate, willing and able to learn new systems
  • Excel experience
  • Team player
  • High Accuracy and handle big volumes
  • Strong interpersonal and communication skills
Solutions orientated
Confidential

  • Able to work accurately under time pressure to tight deadlines
  • Able to work accurately with complex configurations/combinations of items
  • A copy of a comprehensive CV, certified copies of qualifications (not older than six (06) months), ID document as well as a Driver's License (if required) are required in order to be considered.
  • It is the applicant's responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).


 THREE CONTACTABLE REFERENCES
  • NON NEGOTIABLE


 OWN TRANSPORT
  • NONE NEGOTIABLE
- _PLEASE NOTE THAT NO SKYPE, TEAMS, OR WHATSAPP INTERVIEWS WILL BE ENTERTAINED. ALL INTERVIEWS WILL BE DONE ON SITE AND IN PERSON_
- _Closing date - 17 Jan 2023._

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