Portfolio Administrator- Maintenance

2 weeks ago

East London, Eastern Cape, South Africa Own Haven Property Management Full time

Summary


To perform general administrative duties in line with the job description and ensure revenue targets are met by means of filling vacancies.

1.
Operational requirements

UTILITY ADMINISTRATION & PAYMENTS

  • Consult with the municipality for all related queries
  • Ensure all municipal accounts are received for payment & arranging payment thereof.
  • Reviewing the BCM dump monthly to identify any discrepancies.
  • Review WCU billing rules for correctness prior to billing
  • Ensure monthly water & electricity schedules are printed, reviewing readings prior to billing & sent to BCMM
  • Ensure monthly billings are imported to WCU prior to rent roll
  • Complete monthly water billing
  • Ensure all new properties municipal accounts are reflecting on the BCMM dump Ensure yearly utility increase charges are implemented on WCU and tenants informed

FACILITATION ADMINISTRATION

  • Write up & open job cards for all tenant maintenance enquiries logged.
  • Maintenance invoices received, signed off and prepared for payment
  • Initiate the landlord payment process
  • Ensure landlord payments are in line with company deadlines and management mandates.

COMMUNITY DEVELOPMENT

  • Manage CSI activities in line with OHHAs mainstreaming plans
  • Attract new and engage with current volunteers involved in the CSI programs
  • Attend meetings and events to assist with the guiding of current and new CSI programmes
  • Relate & promote a customer friendly environment in all developments
2.
Financial - Ensure effective cost saving and waste elimination - Meet output requirements, while containing expenditure

4.

Quality Compliance:

  • Comply with Quality requirements as outlined by the company Procedures and Written Instructions in all tasks and activities
  • Ensure that the required procedures and Quality standards are adhered to
  • Ensure high quality standards of work are adhered to at all times
  • Complete all documentation timeously and accurately
5.

Safety, Health and Environmental:

  • Carry out any duty or requirement imposed on the company by the OHS Act
  • Ensure that the requirements of the OHS Act are complied with by every person under your supervision
  • Ensure that reasonably practicable steps are taken to identify, manage or eliminate any hazards or potential hazards to the safety or health of employees
  • Report any unsafe or unhealthy situations to the Managing DirectorDirector.

Minimum qualifying requirements:

  • Diploma in Business Admin or equivalent.
  • Own vehicle advantageous.
  • A minimum of 4 years' experience in a financial and administrative role or environment.
  • Experience in property management advantageous

Skills and Attributes:

  • Outstanding organizational & presentation skills and attention to detail.
  • MS office and MDA skills
  • The capacity to multitask and prioritize workload.
  • The ability to work to a high level under extreme pressure.
  • The capacity to work alone or as part of a team.
  • Discretion and respect for confidential information.
  • Problem solving & analytical skills.
  • Excellent communication & people skills.
  • Strong customer service and social skills.
  • Cultural sensitivity.

Job Type:
Permanent

Salary:
R7, R8,000.00 per month

Ability to commute/relocate:

  • East London,

Eastern Cape:
Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • Do you have your own vehicle?

License/Certification:

  • Drivers license (preferred)
Application Deadline: 2023/03/03

Expected Start Date: 2023/04/03

  • Residential Maintenance Administrator and Inspector

    2 weeks ago

    East London, Eastern Cape, South Africa Trafalgar Property Management (Pty) Ltd Full time

    Trafalgar East London is looking for an experienced Residential Maintenance Administrator and Inspector to join their team in the Residential department.Responsibilities include (but are not limited to):Logging of all maintenance calls/ requests Handling all maintenance queries Liaise with the maintenance contractors Follow up on completion times Manage and...

  • Rebranding Maintenance Administrator

    2 weeks ago

    East London, Eastern Cape, South Africa Sheldon Recruitment Full time

    Eastern Cape, East London R MonthlyWe are seeking a Rebranding Maintenance Administrator for a 3-year contract position based in East London, Eastern CapeApplicants are required to meet the following criteria:Grade 12 with relevant administration training / qualification and good technical knowledge 3+ years maintenance administration experience and valid...

  • Rebranding Maintenance Administrator

    2 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Reporting to the General Manager Projects and Maintenance and operating in a support role to the Projects and Maintenance Team.A high level of accuracy and the ability to meet deadlines is necessary.Professionalism and reliability are crucial to this position.Key Accountabilities: Maintenance of site and contractor lists. Create purchase orders. Follow up...

  • Portfolio Officer

    2 weeks ago

    East London, Eastern Cape, South Africa Own Haven Property Management Full time

    SummaryThe main purpose of this position is for the Portfolio Officer to be the face of Own Haven Property Management and to focus on the growth of the third-party landlord portfolio, achieving revenue targets, and maintaining current relationships.1. Operational requirementsNEW BUSINESS Prepare marketing plans and ensure implementation Prepare, submit and...

  • Rebranding Maintenance Administrator

    2 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Employment Type :Full TimeExperience :4 to 6 yearsSalary :NegotiableJob Published :08 February 2023Job Reference No :Reporting to the General Manager Projects and Maintenance and operating in a support role to the Projects and Maintenance Team.A high level of accuracy and the ability to meet deadlines is necessary.Professionalism and reliability are crucial...

  • Portfolio Officer

    2 weeks ago

    East London, Eastern Cape, South Africa Own haven housing association Full time

    PURPOSE OF THE JOB:The main purpose of this position is for the Portfolio Officer to be the face of Own Haven Property Management and to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties.EDUCATIONAL REQUIREMENTS: Diploma or Degree in Management Paddocks...

  • Maintenance Coordinator

    2 weeks ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    Maintenance Coordinator needed for a well-known Property company in East London, Eastern Cape.The role involves coordinating maintenance work between Facilities Management and Maintenance Teams, liaising with procurement and vendors, and providing feedback to the customer service department. Timely task scheduling, record-keeping, and reporting are...

  • Maintenance Manager

    2 weeks ago

    East London, Eastern Cape, South Africa Sheldon Recruitment and Selection Full time

    Applicants are required to meet the following criteria: Grade 12 with qualification in mechanical / electrical engineering / maintenance Must be a qualified mechanical technician or electrical technician At least 5 years experience in the food industry Previous experience with refrigeration & kitchen equipment essential Valid drivers license and own vehicle...

  • Maintenance Supervisor

    2 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Employment Type :Full TimeExperience :5 to 10 yearsSalary :NegotiableJob Published :06 March 2023Job Reference No :Role requirements: Supervise the work unit to achieve work unit objectives Determine resources (labour and materials) required and allocate overtime work Analyse and interpret Planned Maintenance Reports (Hours per department, hours per Artisan,...

  • Portfolio Officer

    2 weeks ago

    East London, Eastern Cape, South Africa E2E Staffing (PTY) LTD Full time

    EDUCATIONAL REQUIREMENTS: Diploma or Degree in Management Paddocks UCT Sectional Title / HOA Management Course qualification Registered with the EAAB holding a valid FFC advantageousWORK EXPERIENCE: Three years' experience in managing Sectional Title Schemes / HOA's as well as complex management Experience in overseeing and management of staffSKILLS &...

  • Property Portfolio Officer

    2 weeks ago

    East London, Eastern Cape, South Africa EnableSA (Pty) Ltd Full time

    Our client is seeking an experienced Property Portfolio Officer, based in East London Effective marketing management and ensuring growth targets are achieved, Efficient and effective administration and management of owner and trustee relationships, Efficient and effective administration of related HOA processes Review monthly results and ensure accurate...

  • Portfolio Officer

    2 weeks ago

    East London, Eastern Cape, South Africa Staff Solutions Full time

    Opportunity Available Our leading client in the Property Sector is looking to employ a Portfolio Officer to join their dynamic team in East London.Ensure the efficient and effective administrationand management of owner and Trustees relationships:Ensure all records are kept up to date including owners' details, Management Agreements, minute books, fire...

  • Maintenance Manager

    2 weeks ago

    East London, Eastern Cape, South Africa LGL Staffing Full time

    Join the Green Revolution as a Maintenance ManagerAre you ready to be part of the solution to a pressing environmental challenge? We are seeking a Maintenance Manager to join our growing team in East London, South Africa. This is a unique opportunity to work in a fast-paced environment and contribute to the cleantech sector's success.About the Position:As a...

  • portfolio officer

    2 weeks ago

    East London, Eastern Cape, South Africa E2E Staffing (PTY) LTD Full time

    EDUCATIONAL REQUIREMENTS :Diploma or Degree in ManagementPaddocks UCT Sectional Title / HOA Management Course qualificationRegistered with the EAAB holding a valid FFC advantageous WORK EXPERIENCE :Three years' experience in managing Sectional Title Schemes / HOA's as well as complex managementExperience in overseeing and management of staff SKILLS &...

  • Maintenance Planner

    2 weeks ago

    East London, Eastern Cape, South Africa Aspen Pharma Group Full time

    Overview Develop and execute maintenance plans that ensure safe and efficient execution of routine maintenance work Establish standard job plans for repetitive maintenance tasks Lead legal compliance of maintenance operationsRequirements:Background/experience Trade Tested Artisan (Mechanical/ Electrical/ Instrumentation) with 2 to 4 years' post...

  • Sales And Lettings Branch Administrator- Docklands E14

    2 weeks ago

    East London, Eastern Cape, South Africa Round Pegs Recruitment Full time

    Sales and LettingsBranch AdministratorDocklandsE14A successful property company is looking for a passionate, committed, hardworking and capable Sales and LettingsBranch Administrator to deal with all duties relating to their substantial portfolio of managed properties.As a Lettings and Sales Administrator , you must be able to handle your own workload, keep...

  • Property Portfolio Officer, East London

    2 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Overview / Purpose of the job:The main purpose of this position is for the Portfolio Officer to focus on the growth of third-party BODY CORPORATE AND HOME OWNERS ASSOCIATION portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties Minimum Requirements:Diploma or Degree in Management preferredPaddocks UCT...

  • Property Portfolio Officer, East London

    2 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Overview / Purpose of the job:The main purpose of this position is for the Portfolio Officer to focus on the growth of third-party BODY CORPORATE AND HOME OWNERS ASSOCIATION portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties***Min Requirements: Diploma or Degree in Management preferred Paddocks UCT...

  • Maintenance Cluster Manager

    2 weeks ago

    East London, Eastern Cape, South Africa Sheldon Recruitment Full time

    Eastern Cape, East London**R dependent on exp) (+ benefits & tools of trade)We are seeking a Maintenance Cluster Manager for a permanent vacancy based in East London, Eastern Cape.Applicants are required to meet the following criteria:***- Grade 12 + technical qualification; with project management certificate preferable***: - 3+ years experience in...

  • Maintenance Engineer

    2 weeks ago

    East London, Eastern Cape, South Africa Bushveld Minerals Full time

    About the role The maintenance engineer is accountable for the safe and reliable operation of all plant and machinery to safeguard employees against harm as per the requirements of the Occupational Health & Safety Act and the General Machinery Regulations and to ensure availability of plant for production. He/she is additionally accountable to manage the...