Property Manager

2 weeks ago

Cape Town, Western Cape, South Africa Global Talent Solutions Full time

Property Manager
The position is a Commercial Property Manager who has 10 years' experience managing Commercial Property.

The buildings range in size from 2,000m- 20,000m2 and are multi-tenanted mixed commercial and retail properties owned by a Private property Fund.


The Property Manager will be supported by a Property Administrator and a Facilities/Building Manager but will be ultimately responsible for all aspects of the Property Management Function for the portfolio of properties.


Financial and Administrative

  • Preparation of and implementation of detailed Property Budgets and cash forecasts
  • Reporting against budgets
  • Ensuring Tenants are correctly billed and all rent and recoveries are billed and collected
  • Keeping arrears at agreed minimum levels
  • Cost benchmarking, cost control and management
  • Ensuring Cost Recoveries are maximised
  • Management of Owner payments to landlord
  • Ensuring compliance with statutory payments for landlord
  • Optimising cash flow for landlord
  • Convening regular meetings with landlord and ensuring that all agreed reporting formats and timelines are met

Leasing

  • Filling Vacant Space
  • Renewing existing tenants leases
  • Ensure all tenants have valid current leases and security (deposits or bank guarantees) in place
  • Manage and oversee sourcing, vetting and installation of new tenants as well as vacating of leaving tenants
  • Rental Benchmarking and advertising of existing vacancies
  • Formulation and Implementation of letting strategy
  • Liaising with Brokers
  • Negotiating leases

Operations/Facilities

  • Oversite and management of maintenance, cleanliness and repair of the Property and equipment, including supervision of any subcontractors appointed
  • Management of onsite Building Staff
  • Regular Inspections of the Property
  • Cost Benchmarking and ensuring contracts in place with existing service providers
  • Management of contractors in accordance with agreed service level agreements and review of contracts on a regular basis
  • Carrying out or appointing the necessary professional service provider if required, to carry out regular comprehensive assessments of all facilities in the Property e.g. lifts, airconditioning, electrical reticulation etc. to ascertain the condition, the service and maintenance requirements, the anticipated major overhaul and/or replacement dates
  • Preparing and instituting a service, preventative maintenance and replacement program
  • Tenant Liaison
  • Ensure Buildings comply with Occupation Health and Safety Act and that all annual services, checks, fire drills, etc are undertaken/performed

Requirements:

Must hold valid Fidelity Fund Certificate

Requires strong financial ability

Requires good understanding of the law of contract - specifically lease agreements

Good Negotiating and Marketing skills

Good understanding of physical operation and management of multi-tenanted building including lifts, central air-conditioning plants, access control systems, fire regulations and compliance etc

Experience on MDA is a benefit

Job Types:
Full-time, Permanent

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