Secretary: Executive

2 weeks ago


Pretoria, Gauteng, South Africa South African Bank Note Company Full time

Purpose:

To provide administrative and secretarial support to the Executive Manager and ensure effective functioning of the department.

Main Responsibilities (not limited to):

  • Coordinate the daytoday operation of the department, provide administrative and secretarial support to the Executive and Head of Department.
  • Manage the daily schedule of the Executive and timeously update, distribute and keep record of all relevant documents.
  • Liaise with internal and external stakeholders to coordinate various meetings and maintain a consolidated list of action items flowing from various forums, committees and meetings
  • Ensures the Executive's presentation materials are professionally prepared and communicated to relevant parties.
  • Collect information from various departments in order to collate reports, documentation and presentations.
  • Update dashboards to support the implementation of company quality systems, followup, escalate and resolve internal and external queries.
  • Make travel arrangements for management, visitors and process travel claims on the system.
  • Ensure compliance with relevant policies and procedures, provide support to the management on projects related to the department.
  • Matric
  • Diploma in Office Administration / Secretarial
  • 5 years' experience in Office Administration with at least 2 years in a supporting role at Executive level

Knowledge and Skills:

  • Proficient with Microsoft Office Suite
  • Excellent verbal and written communication skills
  • Extensive knowledge of office administration and recordkeeping systems
  • Outstanding organisational and time management skills
  • Understanding of executive protocol and etiquette
  • Discretion and confidentiality
  • Understanding of procurement processes
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