Board Secretary and Legal Advisor

2 weeks ago

Pretoria, Gauteng, South Africa Prebless Group Full time

Job Overview:

Date Posted:

Posted 10 hours ago-
Location: Pretoria, Gauteng-
Job Title: Board Secretary and Legal Advisor-
Salary: R85,000 - R95,000-
Education Level: Bachelors Degree-
Job Level: Executive-
Minimum Experience: Years
Board Secretary and Legal Advisor - Pretoria
:


The Board Secretary and Legal Advisor is accountable for the provision of an efficient and effective secretariat service to the Board, its sub-committees, and the senior management team.

The incumbent also provides support and guidance to the Board and company management on corporate governance, legal and compliance matters.

R R95 000 per month Total Cost-to-Company.

Minimum Requirements:

  • BA Law Degree or LLB
  • Admitted Attorney
  • Professional registration with relevant professional bodies will be advantageous.
  • At least 5 years of experience as a Board/Company Secretary or Assistant Board/Company Secretary.
  • Experience in Board secretariat functions within a corporate or public sector entity.
  • Excellent knowledge of corporate governance, compliance prescripts and relevant
legislation including public sector legislation, Ethics, Combined Assurance Processes and Risk Management.

  • Knowledge of PFMA and National Treasury Regulations, King IV and protocol of Corporate Governance in the Public Sector.

Key Competencies:

  • Excellent communication skills (verbal and written)
  • People management, conflict management and resolution skills
  • Quality orientation, accuracy, and reliability
  • Honest, trustworthy, respectful, demonstrating sound work ethics
  • Ability to handle confidential information
  • Minute taking

Duties and Responsibilities:

Administrative Support:

  • Administer secretariat functions for the Board and Board Sub-Committees.
  • Manage processes of the Board and Board Sub-Committees including setting agendas; coordinating production and timely circulation of Board and Sub-Committee packs; and ensuring that minutes of all Board and Board Sub-Committee meetings are properly recorded in accordance with the applicable legislation, policies and procedures.
  • Maintain all records of the Board including minutes, agendas, attendance registers, and declarations of interest.
  • Monitor the Board and Sub-Committees' action plans to ensure that items are being addressed timeously.
  • Assist the Chairperson and the company and CEO to determine the annual Board Plan and to administer issues of a strategic nature at Board level.
  • Assist the Chairpersons and Directors in the conduct of meetings and advise regarding their directorial responsibilities and fiduciary duties and obligations.
  • Communicate the instructions of the Board and ensure that Management provides the Boards and Sub-Committees with the information emanating from Board decisions.
  • Ensure that Board members undergo the appropriate trainings including inductions.
  • Liaise with the Office of the company and CEO / Senior Executives, Board and Committee Chairpersons as needed.

Statutory Compliance:

  • Maintenance and keeping of Board and Sub-Committee records.
  • Maintain the company register and minutes books.
  • Ensure that statutory and regulatory requirements are met, particularly in relation to legislation and regulations which govern the reporting of the activities of the organisation.
  • Ensure that the Charters of the Board and Sub-Committees are relevant and up to date.
  • Ensure that the Board and Sub-Committee meetings are held quarterly, or as required by legislation.

Governance Support:

  • Review and/or draft internal Governance Policies (i.e., Code of Conduct, Conflict of Interest, Gift Declarations etc.).
  • Guide the Board, individually and collectively, with regards to their duties, responsibilities and powers.
Advise the Board on matters of good governance and changes in legislation.

  • Ensure that the Board is aware of any law relevant to, or affecting, the organisation.
  • Assist the Board with yearly evaluations, collectively and individually.
  • Raise matters that may warrant the attention of the Board (constitutional and administrative issues).
  • Provide company secretariat advice to Management and the various governance structures of the company.
  • Implement processes that will enhance optimal functioning of the governance structures of the company. Provide advice to the Board on legislative matters such as PFMA, Company Act, King IV, etc.
  • Ensure that the Board provides ethical leadership and that the company is seen, and acts, as a good corporate citizen.
  • Ensure approval of the Annual Report, Internal Audit, Five Year Strategic Plan, Interim Financial Statements, etc.
  • Ensure that the entity benchmarks its practices against best practice recommendations.
  • Develop, implement, monitor and review the entity's Corporate Governance Framework including Board and Sub-Committee Charters, Policies and Procedures and align such documents to any changes in laws / regulations. Review the entity

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